Part-Time Administration & Meetings Coordinator

EMEA3 Recruitment; Chichester; Hybrid; GBP 10,000 - 11,000; Part time

Benefits offered by this job

Local government pension scheme

25 days holiday (+ buy/sell)

Flexible working options

Maternity/paternity/adoption leave

Training and development opportunities

Staff discounts via West SussexChoices

Wellbeing benefits

Job summary

West Sussex County Council is seeking an Administration Officer to provide customer-focused and efficient administrative support. You will prioritise daily tasks, organise events, coordinate statutory panels, and produce clear information, reports and agendas.

You will also manage meeting minutes, handle emails, process statutory requests, perform financial administration, and maintain council IT systems. A hybrid role at County Hall, Chichester with flexible days is offered.

Qualifications

• Excellent communication skills to deal with customers face to face, over the phone or via email.
• Strong IT skills with Microsoft Office to produce minutes, reports and correspondence.
• Good numeracy skills to work with figures and data.

Responsibilities

• Organising large scale events and meetings.
• Co-ordinating statutory panels.
• Collating and presenting information in clear formats.
• Preparing reports and agendas.
• Producing accurate meeting minutes and spreadsheets.
• Email inbox management.
• Fulfilling statutory requests.
• Completing complex correspondence and documentation.
• Financial administration.
• Updating websites and council IT systems to support service delivery.

Skills

Communication skills

IT skills

Numeracy

Analytical thinking

Attention to detail

Flexibility

Meeting minutes

Tools

Microsoft Office

Job description

West Sussex County Council is seeking an Administration Officer to provide customer-focused and efficient administrative support. You will prioritise daily tasks, organise events, coordinate statutory panels, and produce clear information, reports and agendas.

You will also manage meeting minutes, handle emails, process statutory requests, perform financial administration, and maintain council IT systems. A hybrid role at County Hall, Chichester with flexible days is offered.