Administration Officer

EMEA3 Recruitment; Chichester; Hybrid; GBP 10,000 - 11,000; Part time

Benefits offered by this job

Local government pension scheme

25 days holiday (+ buy/sell)

Flexible working options

Maternity/paternity/adoption leave

Training and development opportunities

Staff discounts via West SussexChoices

Wellbeing benefits

Job summary

West Sussex County Council is seeking an Administration Officer to provide customer-focused and efficient administrative support. You will prioritise daily tasks, organise events, coordinate statutory panels, and produce clear information, reports and agendas.

You will also manage meeting minutes, handle emails, process statutory requests, perform financial administration, and maintain council IT systems. A hybrid role at County Hall, Chichester with flexible days is offered.

Qualifications

• Excellent communication skills to deal with customers face to face, over the phone or via email.
• Strong IT skills with Microsoft Office to produce minutes, reports and correspondence.
• Good numeracy skills to work with figures and data.

Responsibilities

• Organising large scale events and meetings.
• Co-ordinating statutory panels.
• Collating and presenting information in clear formats.
• Preparing reports and agendas.
• Producing accurate meeting minutes and spreadsheets.
• Email inbox management.
• Fulfilling statutory requests.
• Completing complex correspondence and documentation.
• Financial administration.
• Updating websites and council IT systems to support service delivery.

Skills

Communication skills

IT skills

Numeracy

Analytical thinking

Attention to detail

Flexibility

Meeting minutes

Tools

Microsoft Office

Job description

About Us

West Sussex County Council is a diverse organisation that provides services to more than 850,000 residents every day.

The Highways, Transport and Planning (HTP) Directorate is part of the Place Services Department of West Sussex County Council. The work of the Directorate includes a wide range of statutory and other functions relating to highways, transport, travel, the countryside, planning, and development.

Working across the directorate this role will touch on all aspects of service

delivery helping us to deliver a positive experience for users of our services making sure:

• The right services and infrastructure are delivered in the right place at the right time
• The roads, pavements and paths are safe and well-managed
• Transport choices are provided for all

We are striving to improve, making the service the best it can be through the way we do things, the people we work with and the resources we employ.

The Opportunity

Salary: £9,990 to £10,149 per annum pro rata (Full time equivalent is £26,403 to £26,824 per annum)

Contract Type: Permanent

Working Pattern: Part Time - 14 hours per week with flexibility on the days/hours

Location: Based at County Hall, Chichester with hybrid working – currently 1-2 days a week in the office but can vary depending on business need. To be discussed further at interview.

Interviews: Tuesday 17th & Wednesday 18th September

What are we looking for?

As an Administration Officer, you will provide a customer focused and efficient administrative service, prioritising your daily tasks in accordance with team requirements and service objectives.

You will be responsible for delivering a range of tasks including:

• Organising large scale events and meetings
• Co-ordinating statutory panels
• Collating and presenting information in a clear format
• Preparing reports and agendas
• Producing accurate meeting minutes and spreadsheets
• Email inbox management
• Fulfilling statutory requests
• Completing complex correspondence and documentation
• Financial administration
• Updating websites and council IT systems to support service delivery.

What we need from you:

To be successful in this role you will need to have:

• Excellent communication skills to deal with customer enquires whether that be face to face, over the phone or via email.
• Have excellent IT skills and have a good working knowledge of Microsoft Office Software to be able to produce meeting minutes, non-standard correspondence and reports as well as being able to process financial details and figures.
• Good numeracy skills to work with figures and data to assist in calculations and data collection.
• Good analytical and problem-solving skills so you can analyse specialist information and draw practical conclusions whilst understanding the relevant policies and procedures related to it.
• Be adaptable and flexible in your approach to the work and have excellent accuracy and attention to detail due to your strong core administrative and office experience.

For more information on the Key Skills as well as the Qualifications and/or experience required, please refer to the relevant Job Description attached.

As well as adding real value to our service users and our communities, as an employer we recognise our employees are central in being able to achieve this. To recognise this we want to help support your development and provide a great place to work ensuring you can fulfil your full potential, have access to a range of benefits including:

• An excellentlocal government pension scheme
• Generous holiday entitlement of 25 days (plus opportunity to buy additional leave)
• arange of flexible working options, depending on your job role
• Maternity, paternity, dependencyand adoption leave
• Volunteering opportunities
• Training and development opportunities, including coaching and mentoring.
• A range of discounts giving our staff access to hundreds of offers; groceries, travel, cinema tickets, days out, leisure activities, high street retailers and the opportunity to save over £1,000 a year through our West Sussex Choices benefits platform (see our Staff discounts page if you are a business looking to offer a discount)
• Health and wellbeing benefits including access to our Employee Assistance Programme,Mental Health First Aiders and Voluntary Health Cash Plans

Further Information

The reference number for this role is EIE01588.

For any query regarding the role, please contact Daniel Temelkov (Team Leader) [e-mail]

If you have general queries around your application, you can contact [e-mail]

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject 3 years referencing and a health check.

Equity, inclusion and accessibility is very important to West Sussex County Council. We welcome and encourage applications from everyone, as this helps us build a diverse and talented workforce, that reflects the communities we serve. We ensure our approach to recruitment is flexible and supportive to enable all applicants to be at their best and to ensure they have the best possible chance of success.

We operate a guaranteed interview scheme for applicants that have a disability, are a veteran or are a care leaver. More information can be found on our application help page.