Part-Time Admin Specialist: Travel, Docs & Office Support

VINCI Building UK; Widnes; On-site; GBP 310,000 - 496,000; Part time

Benefits offered by this job

Flexible working

Job summary

VINCI Building UK is seeking an Administrator to support the North West regional office with efficient admin cover and high standards of customer service. The role focuses on travel bookings, diary management, invoicing, records, and DocuSign workflow in a busy office environment.

This part‑time position (25–30 hours/week) requires commuting to Widnes daily and no visa sponsorship. Candidates should be organised, proactive and able to handle confidential information professionally.

Qualifications

• Manage travel, accommodation and meeting room bookings using a Travel Booking system.
• Coordinate schedules, maintain office supplies, and support multiple stakeholders.
• Oversee DocuSign and contract document processes with accuracy and compliance.

Responsibilities

• Coordinate travel, accommodation and external meeting room bookings.
• Manage meeting room schedules and resolve booking conflicts.
• Maintain office stationery and kitchen supplies; monitor stock levels.
• Keep office areas tidy and professionally presented.
• Oversee DocuSign for commercial and legal docs and ensure proper routing.
• Support Contract Document Register and advise on CDR/DocuSign processes.
• Produce, update, format and bind reports and business documents.
• Process and track invoices using company finance systems.
• Maintain electronic records and filing systems.
• Support diary management and stakeholder communications.
• Provide general admin support and handle ad hoc requests within deadlines.
• Handle confidential information per company policies.

Skills

Travel & Event Coordination

Communication & Customer Service

Organisation & Prioritisation

Attention to Detail

Problem Solving & Multitasking

Microsoft 365 Applications

Job description

VINCI Building UK is seeking an Administrator to support the North West regional office with efficient admin cover and high standards of customer service. The role focuses on travel bookings, diary management, invoicing, records, and DocuSign workflow in a busy office environment.

This part‑time position (25–30 hours/week) requires commuting to Widnes daily and no visa sponsorship. Candidates should be organised, proactive and able to handle confidential information professionally.