Administrator - part time role 25-30 hours per week

VINCI Building UK; Widnes; On-site; GBP 310,000 - 496,000; Part time

Benefits offered by this job

Flexible working

Job summary

VINCI Building UK is seeking an Administrator to support the North West regional office with efficient admin cover and high standards of customer service. The role focuses on travel bookings, diary management, invoicing, records, and DocuSign workflow in a busy office environment.

This part‑time position (25–30 hours/week) requires commuting to Widnes daily and no visa sponsorship. Candidates should be organised, proactive and able to handle confidential information professionally.

Qualifications

• Manage travel, accommodation and meeting room bookings using a Travel Booking system.
• Coordinate schedules, maintain office supplies, and support multiple stakeholders.
• Oversee DocuSign and contract document processes with accuracy and compliance.

Responsibilities

• Coordinate travel, accommodation and external meeting room bookings.
• Manage meeting room schedules and resolve booking conflicts.
• Maintain office stationery and kitchen supplies; monitor stock levels.
• Keep office areas tidy and professionally presented.
• Oversee DocuSign for commercial and legal docs and ensure proper routing.
• Support Contract Document Register and advise on CDR/DocuSign processes.
• Produce, update, format and bind reports and business documents.
• Process and track invoices using company finance systems.
• Maintain electronic records and filing systems.
• Support diary management and stakeholder communications.
• Provide general admin support and handle ad hoc requests within deadlines.
• Handle confidential information per company policies.

Skills

Travel & Event Coordination

Communication & Customer Service

Organisation & Prioritisation

Attention to Detail

Problem Solving & Multitasking

Microsoft 365 Applications

Job description

As Administrator, you will provide efficient and professional administrative support to ensure the smooth day-to-day running of the VINCI Building North West regional office. The role requires a proactive, organised individual with strong communication skills who can manage multiple tasks, support colleagues, and deliver a high standard of customer service to visitors and staff.

Administrative Support

• Coordinate travel, accommodation, and external meeting room bookings using a designated Travel Booking system.
• Manage meeting room schedules, proactively identifying and resolving booking conflicts.
• Maintain office stationery and kitchen supplies, monitoring stock levels and placing orders.
• Ensure office and communal areas are organised, tidy, and maintained to a professional standard.
• Manage the end-to-end DocuSign process for commercial and legal documentation, ensuring documents were correctly routed for approval and signature, compliance requirements are met, records are accurately maintained.
• Oversee the management of our internal electronic Contract Document Register and act as a key point of contact for the Commercial Teams and Commercial Director, providing support and guidance on CDR and DocuSign processes.
• Produce, update, format, and bind reports and business documents as required
• Process and track invoices accurately using company finance systems
• Maintain electronic records and filing systems.
• Support diary management, meeting coordination, and communication with internal and external stakeholders.
• Provide general administrative support, managing multiple priorities and responding to ad hoc requests within agreed deadlines.
• Ensure confidential information is handled appropriately and in accordance with company policies.

Key Skills

• Travel & Event Coordination
• Communication & Customer Service
• Organisation & Prioritisation
• Attention to Detail
• Problem Solving & Multitasking
• Proficient in Microsoft 365 Applications

Please Note: To be eligible for this opportunity, candidates must already possess the right to work in the UK. Visa sponsorship is not available for this position, and applications requiring sponsorship cannot be considered.

This is a part time role that will consist of 5 days, 25-30 hours per week.

This is a crucial office based role, therefore applicants must be able to commute to the office in Widnes on a daily basis.

We are VINCI Building
Operating from our network of offices throughout England and Wales, VINCI Building delivers new build, refurbishment and associated fitout works, with particular expertise in the education, healthcare, industrial, air, retail, commercial and mixed-use sectors.
We focus on technical excellence and experience to sustainably deliver best value for our clients. We understand and respond to the challenges of the modern built environment.
Our goal is always to build strong partnerships with our customers and stakeholders to ensure success by unlocking your strategic vision and turning it into a deliverable scheme. We are active in a wide range of sectors and value bands, allowing us to provide a regional service with national resources.
VINCI Building delivers complex projects and programmes, blending our corporate stability with the local knowledge our teams offer.
Sustainability is at the heart of our approach, and we are committed to respecting and protecting the environment in everything that we do. We take the time to understand and make a positive difference to each community that we work in to ensure that our projects leave a lasting legacy.

Fairness, Inclusion and Respect (FIR) at VINCI Building is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process, please contact us directly.

VINCI Building recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.