Part-Time Office Administrator | DocuSign & Travel Coordinator

VINCI Building UK; Widnes; On-site; GBP 12,000 - 18,000; Part time

Job summary

VINCI Building UK is seeking an Administrator to provide proactive administrative support to its North West regional office in Widnes. The role requires a proactive, organised individual with strong communication skills to handle daily tasks, support colleagues and deliver high standard of customer service to visitors and staff.

The position is part-time (5 days, 25–30 hours per week) and is based at the Widnes office.

Qualifications

• Experience coordinating travel, accommodation and external meeting room bookings.
• Strong communication and customer service skills.
• Excellent organisation and prioritisation abilities.
• Attention to detail and accuracy.
• Proven problem solving and multitasking ability.
• Proficient in Microsoft 365 applications.

Responsibilities

• Coordinate travel, accommodation, and external meeting room bookings using a designated Travel Booking system.
• Manage meeting room schedules and proactively resolve booking conflicts.
• Maintain office stationery and kitchen supplies, monitor stock levels and place orders.
• Ensure office and communal areas are organised and maintained to a professional standard.
• Manage end-to-end DocuSign process for commercial and legal documentation and routing.
• Oversee internal Contract Document Register and support Commercial Teams and Director on CDR/DocuSign.
• Produce, update, format and bind reports and business documents as required.
• Process and track invoices using company finance systems.
• Maintain electronic records and filing systems.
• Support diary management, meeting coordination and stakeholder communication.
• Provide general admin support and respond to ad hoc requests within deadlines.
• Ensure confidential information handling in line with policies.

Job description

VINCI Building UK is seeking an Administrator to provide proactive administrative support to its North West regional office in Widnes. The role requires a proactive, organised individual with strong communication skills to handle daily tasks, support colleagues and deliver high standard of customer service to visitors and staff.

The position is part-time (5 days, 25–30 hours per week) and is based at the Widnes office.