Administrator - part time role 25-30 hours per week

VINCI Building Limited; Widnes; On-site; GBP 12,000 - 18,000; Part time

Job summary

VINCI Building UK is seeking an Administrator to provide proactive administrative support to its North West regional office in Widnes. The role requires a proactive, organised individual with strong communication skills to handle daily tasks, support colleagues and deliver high standard of customer service to visitors and staff.

The position is part-time (5 days, 25–30 hours per week) and is based at the Widnes office.

Qualifications

• Experience coordinating travel, accommodation and external meeting room bookings.
• Strong communication and customer service skills.
• Excellent organisation and prioritisation abilities.
• Attention to detail and accuracy.
• Proven problem solving and multitasking ability.
• Proficient in Microsoft 365 applications.

Responsibilities

• Coordinate travel, accommodation, and external meeting room bookings using a designated Travel Booking system.
• Manage meeting room schedules and proactively resolve booking conflicts.
• Maintain office stationery and kitchen supplies, monitor stock levels and place orders.
• Ensure office and communal areas are organised and maintained to a professional standard.
• Manage end-to-end DocuSign process for commercial and legal documentation and routing.
• Oversee internal Contract Document Register and support Commercial Teams and Director on CDR/DocuSign.
• Produce, update, format and bind reports and business documents as required.
• Process and track invoices using company finance systems.
• Maintain electronic records and filing systems.
• Support diary management, meeting coordination and stakeholder communication.
• Provide general admin support and respond to ad hoc requests within deadlines.
• Ensure confidential information handling in line with policies.

Job description

As Administrator, you will provide efficient and professional administrative support to ensure the smooth day-to-day running of the VINCI Building North West regional office. The role requires a proactive, organised individual with strong communication skills who can manage multiple tasks, support colleagues, and deliver a high standard of customer service to visitors and staff.

Administrative Support

• Coordinate travel, accommodation, and external meeting room bookings using a designated Travel Booking system.
• Manage meeting room schedules, proactively identifying and resolving booking conflicts.
• Maintain office stationery and kitchen supplies, monitoring stock levels and placing orders.
• Ensure office and communal areas are organised, tidy, and maintained to a professional standard.
• Manage the end-to-end DocuSign process for commercial and legal documentation, ensuring documents were correctly routed for approval and signature, compliance requirements are met, records are accurately maintained.
• Oversee the management of our internal electronic Contract Document Register and act as a key point of contact for the Commercial Teams and Commercial Director, providing support and guidance on CDR and DocuSign processes.
• Produce, update, format, and bind reports and business documents as required
• Process and track invoices accurately using company finance systems
• Maintain electronic records and filing systems.
• Support diary management, meeting coordination, and communication with internal and external stakeholders.
• Provide general administrative support, managing multiple priorities and responding to ad hoc requests within agreed deadlines.
• Ensure confidential information is handled appropriately and in accordance with company policies.

Key Skills

• Travel & Event Coordination
• Communication & Customer Service
• Organisation & Prioritisation
• Attention to Detail
• Problem Solving & Multitasking
• Proficient in Microsoft 365 Applications

Please Note: To be eligible for this opportunity, candidates must already possess the right to work in the UK. Visa sponsorship is not available for this position, and applications requiring sponsorship cannot be considered.

This is a part time role that will consist of 5 days, 25-30 hours per week,

This is a crucial office based role, therefore applicants must be able to commute to the office in Widnes on a daily basis.

We are VINCI Building

Operating from our network of offices throughout England and Wales, VINCI Building delivers new build, refurbishment and associated fitout works, with particular expertise in the education, healthcare, industrial, air, retail, commercial and mixed-use sectors.

We focus on technical excellence and experience to sustainably deliver best value for our clients. We understand and respond to the challenges of the modern built environment.

Our goal is always to build strong partnerships with our customers and stakeholders to ensure success by unlocking your strategic vision and turning it into a deliverable scheme. We are active in a wide range of sectors and value bands, allowing us to provide a regional service with national resources.

VINCI Building delivers complex projects and programmes, blending our corporate stability with the local knowledge our teams offer.

Sustainability is at the heart of our approach, and we are committed to respecting and protecting the environment in everything that we do. We take the time to understand and make a positive difference to each community that we work in to ensure that our projects leave a lasting legacy.

Fairness, Inclusion and Respect (FIR) at VINCI Building is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process, please contact us directly.

VINCI Building recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.