Project Coordination & Administration Specialist

Vinci; Sheepwash; On-site; GBP 22,000 - 30,000; Full time

Job summary

Vinci is seeking a Project Coordinator in the United Kingdom to support Project Managers and Directors with general office administration and project coordination. You will liaise with staff, contractors, customers and suppliers while assisting with work planning and procurement documentation.

The role requires strong IT skills, excellent organization, and the ability to work under pressure in a busy environment. Experience with timesheets and payroll reports is beneficial.

Qualifications

• Minimum 2 years recent experience providing administrative support.
• Strong IT skills including Microsoft Office and ability to learn new software.
• Excellent organisational, communication and interpersonal skills.
• High level of accuracy and attention to detail is essential.
• Ability to work under pressure, be a team player and be self-motivated.
• Experience in compiling tender or procurement documentation and travel bookings is a plus.

Responsibilities

• Provide general support to Project Managers and Project Director.
• Act as a point of contact for staff, contractors, customers and suppliers.
• Support the work planning process by compiling work packages for issue to installation teams.
• Complete administration for procurement, fleet and other general duties.
• Collate and input timesheets weekly to a strict deadline.
• Prepare payroll reports for monthly allowances.
• Administer expense payments and credit/fuel card analysis.
• Take/update meeting minutes as required.
• Populate accounting system with timesheet information.
• Maintain records and file documents (e.g. audits, leave, Goods Received Notes).
• Coordinate travel arrangements for staff and liaise with stakeholders (BUGM, Finance BP, Project Managers, teams).
• Demonstrate teamwork, reliability and initiative in line with Omexom values.

Skills

Administrative support

Microsoft Office

Time management

Communication skills

Teamwork

Self-motivation

Problem solving

Attention to detail

SAP purchasing

Procurement docs

Tools

SAP purchasing module

Job description

Vinci is seeking a Project Coordinator in the United Kingdom to support Project Managers and Directors with general office administration and project coordination. You will liaise with staff, contractors, customers and suppliers while assisting with work planning and procurement documentation.

The role requires strong IT skills, excellent organization, and the ability to work under pressure in a busy environment. Experience with timesheets and payroll reports is beneficial.