Parish Admin & Records Officer (Part-Time)

Cofebirmingham; Rowley Regis; Hybrid; GBP 5,442,000 - 6,337,000; Part time

Job summary

St Giles’ Church in Rowley Regis is seeking a Parish Administrator to support the Incumbent, PCC and parish community. Tasks include managing communications, records, correspondence, meetings, and ensuring smooth parish activities.

The role requires strong organisation, reliability and the ability to work both independently and collaboratively. The successful candidate will handle church data in line with GDPR, maintain registers, assist with agendas and minutes, and support DBS and training for

Qualifications

• Good interpersonal skills and the confidence to deal with all manner of enquiries.
• Excellent administrative and organisational skills.
• Good written and verbal communication skills.
• Good IT skills, including confidence using email, word processing and spreadsheets.
• Ability to work independently, use initiative and meet deadlines.
• Experience of working or volunteering within a church, charity or community organisation.
• Familiarity with the structures and workings of the Church of England and a PCC.
• Basic understanding of data protection/GDPR and safeguarding procedures

Responsibilities

• Printing the weekly notice sheet.
• Inputting and extracting data from databases in line with GDPR.
• Preparing and updating church registers.
• Filing records with the County Records Office, Local Council and Diocesan Office as required.
• Ensuring DBS and training are up to date for PCC members and others.
• Liaising with families for Funerals.
• Developing and maintaining a parish directory of persons, local government and organisations.
• Ensuring all communication materials support the church’s vision.
• Preparing PCC agendas and distributing minutes.
• Monitoring stock and equipment in the Parish Office.
• Keeping the Church Diary, Log Book and inventory up to date with Churchwardens.
• Ensuring licenses (performing rights, music, copyright) are up to date and paid.
• Representing the church in handling enquiries.
• Supporting the work of clergy, Churchwardens and PCC members.

Skills

Administrative skills

Organisational skills

Communication skills

IT skills

GDPR knowledge

Independent working

Tools

MS Office

Job description

St Giles’ Church in Rowley Regis is seeking a Parish Administrator to support the Incumbent, PCC and parish community. Tasks include managing communications, records, correspondence, meetings, and ensuring smooth parish activities.

The role requires strong organisation, reliability and the ability to work both independently and collaboratively. The successful candidate will handle church data in line with GDPR, maintain registers, assist with agendas and minutes, and support DBS and training for