Parish Administrator - St Giles, Rowley Regis

Cofebirmingham; Rowley Regis; Hybrid; GBP 5,442,000 - 6,337,000; Part time

Job summary

St Giles’ Church in Rowley Regis is seeking a Parish Administrator to support the Incumbent, PCC and parish community. Tasks include managing communications, records, correspondence, meetings, and ensuring smooth parish activities.

The role requires strong organisation, reliability and the ability to work both independently and collaboratively. The successful candidate will handle church data in line with GDPR, maintain registers, assist with agendas and minutes, and support DBS and training for

Qualifications

• Good interpersonal skills and the confidence to deal with all manner of enquiries.
• Excellent administrative and organisational skills.
• Good written and verbal communication skills.
• Good IT skills, including confidence using email, word processing and spreadsheets.
• Ability to work independently, use initiative and meet deadlines.
• Experience of working or volunteering within a church, charity or community organisation.
• Familiarity with the structures and workings of the Church of England and a PCC.
• Basic understanding of data protection/GDPR and safeguarding procedures

Responsibilities

• Printing the weekly notice sheet.
• Inputting and extracting data from databases in line with GDPR.
• Preparing and updating church registers.
• Filing records with the County Records Office, Local Council and Diocesan Office as required.
• Ensuring DBS and training are up to date for PCC members and others.
• Liaising with families for Funerals.
• Developing and maintaining a parish directory of persons, local government and organisations.
• Ensuring all communication materials support the church’s vision.
• Preparing PCC agendas and distributing minutes.
• Monitoring stock and equipment in the Parish Office.
• Keeping the Church Diary, Log Book and inventory up to date with Churchwardens.
• Ensuring licenses (performing rights, music, copyright) are up to date and paid.
• Representing the church in handling enquiries.
• Supporting the work of clergy, Churchwardens and PCC members.

Skills

Administrative skills

Organisational skills

Communication skills

IT skills

GDPR knowledge

Independent working

Tools

MS Office

Job description

Parish Administrator - St Giles, Rowley Regis

Working Hours: 6 hours a week

Rate of Pay: £12.71 an hour

Holiday: 33.6 hours (5.6 days)

Pension:The organisation will full its obligations under the pensions auto enrolment scheme

Reporting to:The Parish Priest or Churchwardens (during a vacancy)

Background

St Giles’ Church has stood at the heart of Rowley Regis for generations, with a rich history of worship, faith and service to the local community Today, we are a warm and welcoming parish church with an active worshipping community, seeking to live out and share the love of Christ in all that we do. While proud of our heritage, we are very much a living church, looking to the future and committed to serving our parish, welcoming people of all ages and backgrounds, and growing together in faith.

The Role

The Parish Administrator plays a key role in supporting the day-to-day life and mission of St Giles’ Church, providing efficient and reliable administrative support to the Incumbent, Parochial Church Council (PCC) and wider church community. The role includes managing parish communications and records, assisting with correspondence, meetings and church administration, and helping to ensure the smooth running of parish activities. We are looking for someone who is organised, approachable and able to work both independently and collaboratively in support of the church’s ministry and mission.

Duties include:

• Ensuring the weekly notice sheet is printed
• Ensuring church records are organised and inputting and extracting data from databases in line with GDPR
• Preparing and updating church registers
• Filing records with the County Records Office, the Local Council and Diocesan Office as required.
• Ensuring all DBS and training courses are up to date for PCC members and any others in the church where appropriate
• Liaise with the families for Funerals
• Developing and maintaining a directory of persons, local government and organisations in the parish
• Ensuring that all communication materials support the vision of the church
• Preparing agendas for PCC meetings as well as taking and later distributing the minutes.
• Monitor stock supplies and equipment in the Parish Office
• Keep the Church Diary, Log Book and church inventory up to date in conjunction with Churchwardens
• Ensure all licenses (performing rights, music, copyright etc) are up to date and paid for
• Represent the church in handling enquiries
• Support the work of the clergy, Churchwardens and PPC members

The Parish Administrator, from time to time will also carry out any reasonable duties at the request of the Parish Priest that are appropriate for the position. The PCC of St Giles, Rowley Regis is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All postholders are expected to share this ethos. The postholder should also be committed to promoting a diverse and inclusive community where all can bring their own identity to their work with the church.

Person Specification

• Good interpersonal skills and the confidence to deal with all manner of enquiries
• Excellent administrative and organisational skills
• Good written and verbal communication skills.
• Good IT skills, including confidence using email, word processing and spreadsheets.
• Ability to work independently, use initiative and meet deadlines.
• Good attention to detail and accurate record keeping.
• Ability to work sympathetically within the Christian ethos and mission of St Giles’ Church.
• Experience of working or volunteering within a church, charity or community organisation.
• Familiarity with the structures and workings of the Church of England and a PCC.
• Experience of preparing agendas, taking minutes and supporting meetings.
• Basic understanding of data protection/GDPR and safeguarding procedures