Parish Administrator

Diocese of Westminster; City of Westminster; On-site; GBP 17,000 - 25,000; Part time

Benefits offered by this job

23 days annual leave + bank holidays (

Eye test vouchers & £50 glasses

Employer pension contribution 5%

Pension salary sacrifice

Cycle to work scheme

Employee assistance programme

Job summary

The Roman Catholic Diocese of Westminster is seeking a Parish Administrator to provide essential administrative and office management support to the Parish Priest and parish community in London. This part-time role (16 hours per week) offers varied duties across communications, records, bookings and finance, in a faith-centred environment.

We value professionalism, discretion and a welcoming manner, with experience in MS Office and strong organisational skills.

Qualifications

• Prior experience in administrative or secretarial roles.
• Excellent organisational skills with the ability to manage priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to work independently with initiative and maintain confidentiality.

Responsibilities

• Prepare and distribute weekly newsletters, Mass sheets and parish communications.
• Manage parish website, social media channels and email databases.
• Maintain parish records and sacramental registers.
• Coordinate diaries, appointments and parish bookings.
• Order church, office and repository supplies.
• Support meetings through agenda preparation, minute taking and document distribution.
• Assist with parish financial administration.
• Administer bookings for baptisms, weddings, funerals and Mass intentions.
• Maintain attendance records for sacra­mental programmes.
• Coordinate hall bookings and support parish events and fundraising activities.
• Liaise with contractors and service providers regarding parish property matters.
• Coordinate volunteer rotas and schedules.
• Support GDPR compliance and health and safety requirements.

Skills

Administrative experience

Organisational skills

MS Office proficiency

Communication skills

Tools

Microsoft Office

Job description

£15 per hour| 12-month Fixed Term | Part-time 16HPW Mon, Tue, Thu & Fri | Old Lady of Hal, Camden Town | Closing date 28 th October Midday | Interview date to be confirmed

Our Lady of Hal Parish is seeking a highly organised and compassionate Parish Administrator to provide essential administrative and office management support to the Parish Priest and parish community. This is a varied and rewarding role at the heart of parish life, offering the opportunity to contribute to the smooth running of a vibrant Catholic parish.

We are looking for someone who is professional, approachable, discreet, and committed to delivering excellent service while supporting the mission and values of the Catholic Church.

Key Responsibilities

The successful candidate will:

Parish Communications

• Prepare and distribute weekly newsletters, Mass sheets and parish communications.
• Manage and update the parish website, social media channels and email databases.
• Maintain parish records and sacramental registers.

Administration and Office Management

• Coordinate diaries, appointments and parish bookings.
• Manage correspondence, records and filing systems.
• Order church, office and repository supplies.
• Support meetings through agenda preparation, minute taking and document distribution.
• Assist with parish financial administration where required.

Parish and Liturgical Support

• Administer bookings for baptisms, weddings, funerals and Mass intentions.
• Maintain attendance records for sacramental programmes.
• Coordinate hall bookings and support parish events and fundraising activities.
• Liaise with contractors and service providers regarding parish property matters.

Volunteer and Compliance Support

• Coordinate volunteer rotas and schedules.
• Support GDPR compliance and health and safety requirements.
• Ensure parish volunteers have completed required training.

What We’re Looking For

We’re seeking someone who is not only competent in administration but who also embodies our diocesan values of Competence, Reliability, Honesty, Perseverance, and Love.

• Previous experience in an administrative, secretarial or similar role.
• Excellent organisational skills with the ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• The ability to work independently using initiative.
• Excellent interpersonal skills and a professional, welcoming manner.
• High levels of discretion and confidentiality.
• Experience working with Microsoft Office, including Outlook, Word and Excel.
• The ability to work effectively with staff, clergy and volunteers.
• Sensitivity, compassion and sound judgement when dealing with people and situations

Experience working in a faith-based or charitable setting is welcome but not essential.

What we offer you

In return for your hard work and commitment to us, you will receive a competitive reward package which will include, but is not limited to:

23 days annual leave + bank holidays (pro rata for part time employees)

Vouchers for free eye tests and £50 towards the cost of glasses

Reward Gateway scheme offering discounts on a wide range of products and services

Pension scheme for eligible employees – 5% paid by the employer

Salary exchange (salary sacrifice) for pension

Cycle to work scheme

Enhanced maternity, paternity and adoption pay

Employee Assistance Programme

Who we are

We are the Roman Catholic Diocese of Westminster, a faith-driven charity rooted in service, tradition, and community.

At the core of our mission is a commitment to faith, education, and social justice. Guided by the Archbishop, we serve over 90,000 students across 208 schools, support 212 vibrant parishes, and drive countless social initiatives that bring hope and compassion to those in need. Our work extends beyond the Church walls, positively shaping communities and transforming lives.

We uphold the values of Competence, Reliability, Honesty, Perseverance, and Love—principles that define our mission and shape the way we serve. As we grow our team, we seek individuals who not only possess the skills for the role but also embody these values in their daily work.

If you are looking for a role where your talents, faith, and commitment to service can make a real difference, we would love to hear from you.

Diversity & Inclusion at the Diocese of Westminster and place it at the heart of our aim which is to reflect and connect with the diverse communities that we serve.

Find Us

Address
Human Resources Department,
Vaughan House,
46 Francis Street,
London SW1P 1QN.

Telephone
020 7798 9001

Hours
Monday—Friday: 9:00AM–5:00PM

About This Site

This is the official website of the Human Resources Department of the Diocese of Westminster.