OR116417 – Business Services Officer – Admin & Clerical

Carrington Blake Recruitment; Wakefield; On-site; GBP 24,000 - 28,000; Full time

Job summary

YPO is seeking an enthusiastic administrator to provide support across the company car scheme, Business Services and Committee Services. You will maintain records, process orders and respond to queries with a high standard of customer service.

Working 37 hours per week on PAYE, you will liaise with suppliers and colleagues, track deadlines, raise purchase orders and help with meeting administration in Wakefield.

Qualifications

• Strong administrative experience in a busy environment.
• Excellent organisation and time-management skills.
• High level of attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Administer company car and lease vehicle scheme records and documents.
• Coordinate servicing, insurance, and compliance for vehicles.
• Process orders and maintain fleet documentation.
• Liaise with suppliers, internal teams and stakeholders.
• Raise purchase orders and maintain admin records.
• Assist with committee administration and SLT diary management.
• Support travel arrangements and related requirements.
• Identify process improvements in administration.

Skills

Administrative experience

Organisational skills

Attention to detail

Communication skills

Multitasking

IT literacy

Job description

Work Pattern: 37 hours per week

PAYE Pay Rate: £13.50 per hour

Main Purpose of the Role

To provide effective administrative support across YPO's company car scheme, Business Services and Committee Services, ensuring accurate records, timely processing and a high standard of customer service.

Typical Day

• Administer company and lease vehicles, including records, insurance, servicing and compliance.
• Process vehicle orders and maintain accurate fleet documentation.
• Deal with vehicle accidents, driver training and related queries.
• Arrange travel and accommodation for staff and stakeholders.
• Raise purchase orders and maintain administrative records.
• Support meetings, committee administration and Senior Leadership Team diaries.
• Liaise with suppliers, internal teams, officers and elected members.
• Monitor deadlines and ensure actions are completed on time.
• Identify and support improvements to administrative processes.

Key Duties

• Manage day-to-day administration of the company car and lease vehicle scheme.
• Maintain accurate vehicle, insurance and compliance records.
• Coordinate servicing, repairs, training and accident-related administration.
• Provide general Business Services administrative support.
• Arrange travel, meetings and associated requirements.
• Process purchase orders and maintain financial/admin records.
• Support Committee Services with meeting and documentation requirements.
• Assist with Senior Leadership Team diary management.
• Respond to queries from colleagues, suppliers and stakeholders.
• Escalate complex issues to senior managers where appropriate.
• Contribute to continuous improvement of administrative processes.

Essential Requirements

• Strong administrative experience within a busy environment.
• Excellent organisation and time-management skills.
• High level of attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Good IT and record-keeping skills.
• Ability to work effectively as part of a small team.
• Experience liaising with internal and external stakeholders.
• Ability to handle confidential and sensitive information professionally.
• Flexible and proactive approach to supporting wider business requirements.