Operations Manager

Hays Specialist Recruitment Limited; London; On-site; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Operations Manager to lead a dynamic team in a fast-paced environment. This role involves overseeing a group of Executive Assistants, coordinating cross-divisional projects, and ensuring smooth operations within the organization. You will be responsible for managing the operational budget, preparing crucial documents for senior leadership, and facilitating effective communication across various stakeholders. This position offers a competitive day rate and the chance to contribute to impactful research in the medical field, all within a well-connected location in Central London. If you're ready to take on a challenging role with significant responsibilities, this opportunity is perfect for you.

Qualifications

• Experience in managing a team of Executive Assistants.
• Strong skills in project management and stakeholder engagement.

Responsibilities

• Manage a team of 4-5 Executive Assistants and coordinate projects.
• Prepare documents for senior management and organize meetings.

Skills

EA / Office Management experience

People management skills

Advanced IT Skills

Project management

Stakeholder management

Tools

Microsoft Office

SharePoint

Job description

Your new company
My client is a health-based research charity based in the heart of London. They are looking for an Operations Manager to provide additional support who is comfortable working in senior-level settings and people manage a team of 4-5 Executive Assistants. This role will be fast-paced, and you will be asked to take on all responsibility for various projects. You will be expected to work a minimum of 3 days on-site in their Central London offices.

Your new role

• Manage the team of EAs
• Co-ordinate and deliver all cross-divisional projects, communications, meetings, and wellbeing activities to ensure the effective and smooth running of the division.
• Preparing documents for CEO / CoS including correspondence, reports, minutes, briefing notes and other papers and preparing presentations
• Organising meetings at divisional level, including meetings of the senior management team and external parties
• Manage the team's operational budget, including the tracking of expenditure and review of monthly/quarterly reports. Process expenses and invoices.
• Manage and deliver cross-departmental projects. Act as point of contact for the CEO's office for organisation-wide initiatives.
• Assist in the preparation of papers for internal and external meetings, attending such meetings and producing minutes, action logs or programme documentation.
• Undertake any other work that may be reasonably required from time to time
• Undertake work in accordance with Wellcome policies and principles.

What you'll need to succeed

• EA / Office Management experience
• Excellent people management skills and experience
• Advanced IT Skills - excellent working knowledge of Microsoft Office software, including SharePoint.
• Able to draft correspondence
• Experience of managing projects
• Experience of managing a variety of stakeholders

What you'll get in return

A competitive day rate, with the opportunity to be exposed to some wonderful research within the medical field. You will be working in a location with great transport links within the City of London.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Please note, due to the volume of applications, if you have not been contacted, please assume you have not been successful in the role.