Operations & Facilities Coordinator

Omneshealthcare; Manchester; Hybrid; GBP 38,000 - 43,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Excellent work-life balance

Employee Assistance Programme

Sick pay & enhanced leave

Salary sacrifice schemes

Job summary

Omnes Healthcare is seeking an experienced Office Co-Ordinator to manage the Evergreen House office in Manchester and support organisation-wide Health & Safety assurance processes. The role combines office and facilities management with procurement, administration and operational coordination across teams.

You will work with managers, suppliers and contractors to ensure actions are followed up, records are maintained, and compliance is coordinated.

Qualifications

• Experience in office, facilities, operations or administration management within a medium-sized or larger organisation.
• Experience managing facilities, maintenance, contractors and landlord relationships.
• Working knowledge of UK workplace Health & Safety requirements, risk assessments and compliance processes.
• Experience maintaining compliance records, action plans and registers.
• Experience with procurement, purchasing, budgets and supplier management.

Responsibilities

• Lead the day-to-day operation of Evergreen House, including access, security, visitors, meeting rooms, storage and communal areas.
• Act as a key contact for landlords, managing agents, contractors and service providers.
• Coordinate repairs, planned maintenance, cleaning, waste management and other facilities services.
• Maintain accurate asset, maintenance, contractor and inspection records.
• Manage office purchasing, stock, quotations, purchase orders and invoices.
• Monitor supplier performance and agreed budgets, identifying opportunities for savings without compromising safety or quality.
• Coordinate office moves, workstation arrangements, events and practical support with IT and other teams.

Skills

Organisational skills

Proactive

Stakeholder management

Attention to detail

Problem solving

Tools

Microsoft 365

Excel

Word

Outlook

SharePoint

Job description

Omnes Healthcare is seeking an experienced Office Co-Ordinator to manage the Evergreen House office in Manchester and support organisation-wide Health & Safety assurance processes. The role combines office and facilities management with procurement, administration and operational coordination across teams.

You will work with managers, suppliers and contractors to ensure actions are followed up, records are maintained, and compliance is coordinated.