Operations Coordinator / Administrator (Facilities)

Wallace Hind Selection; Towcester; Hybrid; GBP 27,000 - 33,000; Full time

Benefits offered by this job

23 days annual leave

Birthday off

Free parking

Mobile phone plan

Bonus subject to personal and business

Job summary

Wallace Hind Selection is seeking an experienced Administrator to step into an Operations Co-ordinator role based in Milton Keynes. The role involves supporting the wider business across operations, liaising with engineers and contractors, and handling data entry across multiple systems.

The successful candidate will need excellent attention to detail, and have some project exposure. Initially office-based with potential to move to a hybrid model after probation.

Qualifications

• Strong attention to detail in a fast-paced environment.
• Experience as Administrator or Co-ordinator in busy offices.
• Experience in facilities, estates management or related fields.

Responsibilities

• Taking maintenance calls and dealing with queries from tenants, clients and contractors.
• Logging and coordinating maintenance jobs from start to finish.
• Prioritising reactive maintenance requests and ensuring the right person is sent to the job.
• Obtaining quotations and arranging works.
• Raising purchase orders and processing invoices.
• Keeping job records, systems and documentation accurate and up to date.
• Chasing outstanding jobs and ensuring work is completed within agreed timescales.

Skills

Attention to detail

Project exposure

Job description

Wallace Hind Selection is seeking an experienced Administrator to step into an Operations Co-ordinator role based in Milton Keynes. The role involves supporting the wider business across operations, liaising with engineers and contractors, and handling data entry across multiple systems.

The successful candidate will need excellent attention to detail, and have some project exposure. Initially office-based with potential to move to a hybrid model after probation.