Operations Coordinator

Nominate Recruitment Ltd; Crossmaglen; On-site; GBP 28,800 - 35,200; Full time

Job summary

Nominate Recruitment Ltd is partnering with a fast-growing Health & Safety Consultancy in Crossmaglen to recruit an Operations Coordinator. You’ll ensure consultants are in the right place at the right time, coordinate audits, and provide operational support across the business.

In this full-time role, you’ll manage diaries, liaise with clients, optimise scheduling to minimise travel, and maintain CRM records. A proactive communicator with strong IT skills will thrive in this environment.

Qualifications

• Exceptional organisational and planning abilities.
• Strong communication skills and relationship-building with clients and colleagues.
• Proactive approach with the confidence to work independently.
• Excellent IT skills including Outlook and Excel; quick to learn new systems.

Responsibilities

• Coordinate and manage consultant audit schedules.
• Liaise with clients to confirm projects are live and site access is arranged.
• Schedule consultants by geography to minimise travel.
• Monitor schedules and respond to client/consultant changes.
• Reallocate cancelled appointments and maintain CRM records.

Skills

Organisational skills

Communication skills

Proactive approach

Multi-tasking

Driving licence (preferred)

Outlook & Excel

Tools

Outlook

Excel

Job description

Operations Coordinator

Location: Armagh- Crossmaglen

Salary: up to £32k per annum

Hours: 8am-4.30pm Full-Time, Permanent

Nominate Recruitment is have exclusively partnered with a fast-growing Health & Safety Consultancy supporting construction clients across Ireland based in Crossmaglen.

This is far more than an administration role. You'll become the person at the centre of the business, coordinating projects, supporting clients, keeping operations running smoothly and playing a key role in the company's continued growth.

The Role

You'll be responsible for ensuring consultants are in the right place, at the right time, while providing operational support across the business.

Key Responsibilities

• Coordinate and manage consultant audit schedules


• Liaise with clients to confirm projects are live, site access is arranged and all audit details are in place.


• Schedule consultants efficiently, grouping appointments geographically to minimise travel.


• Monitor schedules throughout the day and respond quickly to changes from clients or consultants.


• Reallocate cancelled appointments wherever possible and maintain accurate CRM records and calendars.

Coordinate the Wider Team

• Act as the central point of coordination for the company's virtual assistant team.


• Ensure Standard Operating Procedures (SOPs) remain accurate, up to date and consistently followed.


• Support team productivity and ensure work aligns with business priorities.

Support Clients & the Managing Director

• Handle day-to-day client enquiries, arrange meetings and provide documentation.


• Manage the Managing Director's diary and support inbox management.


• Chase outstanding actions and ensure projects continue moving forward efficiently.

About You

We're looking for someone who thrives in a fast-paced environment and enjoys making things happen.

You'll have:

• Exceptional organisational and planning skills.


• A proactive approach with the confidence to work independently.


• Strong communication skills and the ability to build positive relationships with clients and colleagues.


• The confidence to manage difficult conversations professionally and assertively.


• The ability to remain calm whilst managing multiple priorities.


• Excellent IT skills, including Outlook and Excel, with the ability to quickly learn new systems such as


• Experience in scheduling, logistics, office coordination, dispatch or construction administration essential.


• A full, clean driving licence is preferred due to the office location