Operations Assistant — Flexible Admin & Events

The University of Sheffield; Sheffield; Hybrid; GBP 25,000 - 27,000; Full time

Benefits offered by this job

Hybrid working

Generous pension

Long service/Annual leave options

Staff discounts

Job summary

The University of Sheffield is seeking an Operations Assistant to provide general administrative support within the School as part of the wider administration team. You will be the first point of contact for queries and help direct them as needed, while supporting recruitment, finance tasks and event coordination.

You will work to keep information up to date, generate reports, and assist senior staff with a range of administrative duties.

Qualifications

• Five GCSEs at Grade C or above including Maths and English (or equivalent qualifications/experience).
• Experience of providing high quality administrative and business support within a complex organisation.
• Excellent IT skills including knowledge of Microsoft Office and/or Google Drive.
• Excellent communication skills, both written and verbal.

Responsibilities

• Act as a point of contact for School enquiries and provide guidance to students, staff and visitors.
• Provide general admin support by maintaining records, databases, and committees and assisting with annual calendar planning.
• Carry out travel and accommodation bookings ensuring compliance with financial regulations.
• Perform a range of financial administrative tasks including requisitions, goods receipting and purchasing card coding.
• Support recruitment activities including job postings, processing applications, interview coordination and onboarding.
• Plan and coordinate School events, workshops and meetings and manage logistics.

Skills

Administrative support

Excellent communication

Organisation and time management

Teamwork

Customer service

Education

Five GCSEs incl Maths & English

Tools

Microsoft Office

Google Drive

Job description

The University of Sheffield is seeking an Operations Assistant to provide general administrative support within the School as part of the wider administration team. You will be the first point of contact for queries and help direct them as needed, while supporting recruitment, finance tasks and event coordination.

You will work to keep information up to date, generate reports, and assist senior staff with a range of administrative duties.