Operations & Admin Coordinator - Hybrid (HR, Finance & Safety)

Dunhillmedical; Sheffield; Hybrid; GBP 25,000 - 27,000; Full time

Benefits offered by this job

Competitive annual leave

Generous pension scheme

Flexible working opportunities

Staff discounts

Wellbeing and development

Job summary

The University of Sheffield is seeking an experienced Operations Support Assistant to join the Research, Partnerships & Innovation team. You will support HR, Finance, and Health & Safety processes, coordinate recruitment activities, handle invoicing, and assist with events and facilities management.

We offer flexible hybrid working, a comprehensive benefits package, and a focus on development and wellbeing. A confidential, accurate, and collaborative admin approach is essential.

Qualifications

• Knowledge of standard office procedures through relevant qualifications or work experience.
• Excellent IT literacy with practical experience in Microsoft Office/Google software.
• Strong communication skills, both written and verbal, across a wide range of people.
• Excellent customer service skills for phone and email enquiries.
• Excellent teamwork and collaboration across the organisation.
• Excellent attention to detail and high accuracy in work.
• Ability to adapt to rapidly changing demands and prioritise flexibly.
• Experience with financial/purchasing administration and maintaining records.

Responsibilities

• Coordinate and administer HR, Finance and Health & Safety processes.
• Support recruitment activities: postings, processing, interviews, checks, onboarding, records.
• Prepare requisitions, purchase orders, invoices, and expense processing per directives.
• Support health & safety requirements, training reminders, and reporting.
• Act as DSE Assessor for the team and support events.
• Coordinate meetings, travel, AV, catering and room bookings for events.

Skills

IT literacy

Communication

Customer service

Teamwork

Attention to detail

Adaptability

Purchasing administration

Large organisation experience

Education

GCSE English and Maths

Office procedures qualifications/experience

Tools

Microsoft Office

Google Workspace

Job description

The University of Sheffield is seeking an experienced Operations Support Assistant to join the Research, Partnerships & Innovation team. You will support HR, Finance, and Health & Safety processes, coordinate recruitment activities, handle invoicing, and assist with events and facilities management.

We offer flexible hybrid working, a comprehensive benefits package, and a focus on development and wellbeing. A confidential, accurate, and collaborative admin approach is essential.