Administrative & Events Coordinator - Hybrid

Dunhillmedical; Sheffield; Hybrid; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Flexible working opportunities

Hybrid working

Annual leave entitlement

Job summary

The University of Sheffield is seeking an Operations Assistant to join the Mechanical, Aerospace & Civil Engineering School. You will provide general administrative support and act as a first point of contact for queries, helping to ensure the smooth running of the School.

You will assist with recruitment processes, travel bookings, budgeting tasks and event planning, while maintaining records and staff information. Excellent IT and communication skills are essential.

Qualifications

• Experience of providing high quality administrative and business support within a complex organisation.
• Excellent IT skills including knowledge of Microsoft Office and/or Google drive.
• Excellent communication skills, both written and verbal.
• Ability to work flexibly as part of a team and to show initiative.
• Ability to work effectively and accurately to deadlines.

Responsibilities

• Act as a point of contact for enquiries and guide students, staff and visitors.
• Maintain records, databases, filing systems and contribute to annual calendar of meetings and events.
• Coordinate travel and accommodation bookings in line with university regulations.
• Perform financial admin tasks including requisitions and purchasing card coding.
• Provide recruitment support from postings to onboarding and records.
• Plan and coordinate events, book rooms, catering and take minutes.
• Maintain Staff Handbook and web pages, ensuring information is accurate.
• Liaise with Estates for building maintenance and support office moves.
• Assist with Health & Safety, information management and security compliance.
• Provide support during peak periods and for events, conferences, and seminars.

Skills

Excellent IT skills (MS Office/Google)

Excellent communication

Teamwork and flexibility

Time management

Education

Five GCSEs including Maths and English

Tools

Records management software

Job description

The University of Sheffield is seeking an Operations Assistant to join the Mechanical, Aerospace & Civil Engineering School. You will provide general administrative support and act as a first point of contact for queries, helping to ensure the smooth running of the School.

You will assist with recruitment processes, travel bookings, budgeting tasks and event planning, while maintaining records and staff information. Excellent IT and communication skills are essential.