Operations & Admin Pro — HR, Finance & Safety

Diversity Dashboard; Sheffield; On-site; GBP 25,000 - 29,000; Full time

Benefits offered by this job

Annual leave options

Pension scheme

Flexible working

Development opportunities

Staff discounts

Job summary

The University of Sheffield seeks an experienced Operations Support Assistant to help manage a wide range of operational activities within Research, Partnerships & Innovation.

You will support HR, Finance and Health & Safety processes, coordinate recruitment tasks and assist with procurement, events and communications. The role emphasizes confidentiality, accuracy and flexible teamwork in a dynamic environment.

Qualifications

• GCSEs at Grade C or above; including English and Maths.
• Knowledge of standard office procedures through relevant qualifications, or work experience in an administrative role.
• Excellent IT literacy with practical experience in Microsoft Office and/or Google software.
• Excellent communication skills, both written and verbal with a wide range of people.
• Excellent customer service skills, handling phone and email enquiries effectively.
• Excellent team working skills and collaborative ability across the organisation.
• Excellent attention to detail and high accuracy.
• Ability to adapt to changing demands and priorities.

Responsibilities

• Coordinate and administer departmental processes related to HR, Finance and Health & Safety.
• Recruitment support: job postings, processing applications, interview coordination and onboarding.
• Prepare requisitions, purchase orders and invoices in line with financial directives; process expenses.
• Support health & safety processes, track training and generate reports.
• Act as DSE Assessor for the team and assist with events and conferences.
• Coordinate meetings, travel, room bookings and AV/catering for department events.
• Maintain asset register, arrange office moves and liaise with Estates & Facilities.
• Disseminate operational communications and maintain staff hub CMS pages.

Skills

Communication

Customer service

Teamwork

Attention to detail

IT literacy

Education

GCSEs including English & Maths

Tools

Microsoft Office

Google Workspace

Job description

The University of Sheffield seeks an experienced Operations Support Assistant to help manage a wide range of operational activities within Research, Partnerships & Innovation.

You will support HR, Finance and Health & Safety processes, coordinate recruitment tasks and assist with procurement, events and communications. The role emphasizes confidentiality, accuracy and flexible teamwork in a dynamic environment.