Elite Personal Assistant to School Directors (Part-Time)

The University of Sheffield; Sheffield; Hybrid; Part time

Benefits offered by this job

Annual leave with buy‑back option

Flexible working/hybrid

Generous pension scheme

Discounts and rewards

Job summary

The University of Sheffield is seeking a proactive Personal Assistant to provide high‑level support to the School Directors of Research & Innovation, Education and One University. You will manage diaries, handle correspondence, service committees, and arrange travel, contributing to key school processes.

You will also support recruitment activities via the SuccessFactors system, maintain staff records, and help organise School events, while upholding confidentiality and discretion in all duties.

Qualifications

• Experience in secretarial/PA role.
• Ability to manage and prioritise own work and deadlines.
• Excellent written and verbal communication skills.
• Outstanding customer service via phone, email, and in person.
• Strong teamwork and collaboration with colleagues.
• Proficient IT skills with MS Office and Google packages.
• Ability to develop creative problem solving and analyse longer-term implications.
• Ability to organise resources and plan work activities.
• High accuracy and attention to detail.
• Confident, professional, and discreet with confidentiality.

Responsibilities

• Provide professional and confidential PA support to the School Directors of Research & Innovation, Education and One University.
• Manage School Directors' diaries with autonomy for meetings and appointments.
• Sort, distribute and draft responses to incoming correspondence.
• Provide administrative support to academic line management/leadership structures.
• Service School committee meetings; prepare agendas, circulate papers, minutes, and follow up on actions.
• Assist in organising School events involving staff, students and visitors.
• Coordinate recruitment activities through the SuccessFactors system from requisition to appointment.
• Maintain records of staff documentation including sickness and annual leave.
• Maintain information on committee members and academic administration responsibilities, including updating School web pages.
• Introduce new procedures and review existing ones under the Executive Assistant guidance.
• Undertake other duties to ensure timely and efficient administrative activities and provide cover for colleagues.

Skills

Diary management

Communication skills

Discretion & confidentiality

Prioritisation

Team working

Microsoft Office / Google Drive

Education

Secretarial training

Tools

Microsoft Office

Google Drive

Job description

The University of Sheffield is seeking a proactive Personal Assistant to provide high‑level support to the School Directors of Research & Innovation, Education and One University. You will manage diaries, handle correspondence, service committees, and arrange travel, contributing to key school processes.

You will also support recruitment activities via the SuccessFactors system, maintain staff records, and help organise School events, while upholding confidentiality and discretion in all duties.