Operations & Admin Coordinator for Research & Innovation

The University of Sheffield; Sheffield; On-site; GBP 25,000 - 27,000; Full time

Benefits offered by this job

38 days annual leave (pro rata)

Flexible working opportunities

Generous pension scheme

Discounts and rewards on shopping/eat/

Staff networks and development

Job summary

The University of Sheffield is seeking an experienced Operations Support Assistant to join the Research, Partnerships & Innovation team. You will support HR, Finance, and Health & Safety processes, assist with recruitment, requisitions, and purchase orders, and help coordinate events and departmental communications.

You will maintain records, support staff with onboarding, and act as a DSE Assessor, contributing to a confidential and efficient administration flow within a large, dynamic

Qualifications

• GCSEs at Grade C or above; including English and Maths (or equivalent).
• Knowledge of standard office procedures through relevant qualifications or work experience.
• Excellent IT literacy with practical experience in Microsoft Office and/or Google software.
• Excellent communication skills, both written and verbal with the ability to communicate with a wide variety of people.
• Excellent customer service skills, with experience of responding to phone and email enquiries.
• Excellent team working skills and ability to collaborate across the organisation.
• Excellent attention to detail and ability to work to a high level of accuracy.
• Ability to adapt to rapidly changing demands, prioritise and work flexibly.
• Proven experience of financial/purchasing administration procedures and maintaining records.

Responsibilities

• Support the Team Support Manager with coordination and administration of HR, Finance and Health & Safety processes.
• Provide recruitment administrative support: job postings, application processing, interview coordination, onboarding and records.
• Prepare requisitions, purchase orders and invoices; check and process staff expense claims and purchasing card transactions.
• Support Health & Safety compliance: training records, reminders, reports and information dissemination.
• Act as a DSE Assessor for the team.
• Assist with events, meetings, travel, accommodation, AV equipment and catering in both UK and overseas.
• Organise department-wide events and activities and manage building maintenance matters with Estates.
• Maintain the departmental asset register, including PAT testing and labeling.
• Disseminate departmental communications and manage the RPI Staff Hub contents.
• Provide cover for colleagues and maintain confidentiality as required.

Skills

Communication skills

IT literacy

Teamwork

Customer service

Attention to detail

Adaptability

Financial/purchasing administration

Education

GCSEs including English and Maths

Tools

Microsoft Office

Google Workspace

Job description

The University of Sheffield is seeking an experienced Operations Support Assistant to join the Research, Partnerships & Innovation team. You will support HR, Finance, and Health & Safety processes, assist with recruitment, requisitions, and purchase orders, and help coordinate events and departmental communications.

You will maintain records, support staff with onboarding, and act as a DSE Assessor, contributing to a confidential and efficient administration flow within a large, dynamic