Operations Assistant

T&T Cbre Dual Brand (Building Consult Only); West of England; Vor Ort; GBP 25.000 - 32.000; Vollzeit

Zusammenfassung

Turner & Townsend is seeking a proactive Personal Assistant to support the UK Consultancy team, covering the Midlands and South Building Consultancy. You will manage diaries, coordinate meetings and travel, and prepare high-quality letters and PowerPoint presentations.

The role requires prior PA/secretarial experience, strong IT skills, and the ability to work autonomously within a team. You will handle events, filing, and expenses with discretion and professionalism.

Qualifikationen

• Prior PA/Secretarial experience.
• Experience of working with internal/external clients.
• Ability to prioritise and co-ordinate tasks and meet deadlines.
• Pro-active, autonomous and a strong team player.

Aufgaben

• Manage diaries and travel arrangements for the team.
• Coordinate meetings, prepare agendas and materials; Assist with presentations.
• Prepare letters and PowerPoint presentations to a high standard.
• Arrange internal and external events and client entertaining as required.
• File, archive and manage documents; support expenses where needed.
• Support the business’ charity partner, Shelter, alongside the Exec Director.
• Assist with ad hoc tasks as required.

Kenntnisse

PA/Secretarial experience

Diary management

MS Office (Word/Excel/Outlook)

Client-facing experience

Tools

Word

Excel

MS Outlook

PowerPoint

Jobbeschreibung

Job Description

Role Purpose

To provide secretarial and administrative support to UK Consultancy team on a daily basis to ensure that their needs and the clients’ needs are met at all times.

This role will be supporting the Midlands and South Building Consultancy team.

Key Responsibilities

• An understanding of the teams’ priorities including diary management. This involves organising travel arrangements, client and internal meetings, lunches and dinners.
• Organisation of internal and external events including client entertaining and network events
• Creation of Letters and PowerPoint presentations from scratch to a high standard
• Preparation of outgoing correspondence and various other document.
• Dictation typing, amending, formatting and binding reports
• Creating agendas/collating all papers ahead of meetings
• Full management of filing/e-filing/archiving
• Meet and greet clients, including booking meeting rooms, equipment and organising refreshments as necessary
• Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts
• Travel and expenses management
• Administrative duties for the business’ one team Charity Partner, Shelter in accordance with supporting the Exec Director
• Other ad hoc tasks as and when required

Person Specification/Requirements

• Prior PA/Secretarial experience
• Experience of working with internal/external clients
• Ability to work proactively and co-operatively
• Ability to prioritise and co-ordinate tasks efficiently ensuring all deadlines are met
• Pro-active and enjoys working autonomously and as part of a wider team
• Being ‘one step ahead’, i.e knowing where they need to be, when and with the right paperwork
• Maintains a positive attitude towards routine tasks
• Accurate and exceptional attention to detail
• Extremely professional and approachable whilst also being adaptable
• Understands and appreciates the importance of using discretion
• Team player who deals effectively with colleagues and clients
• Excellent IT skills (Word, Excel, MS Outlook & PowerPoint) for the production of high quality documents, reports, correspondence, diary and email management
• Excellent communication skills, both verbally and in writing

Additional Information

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.