Operations Analyst-Temp

Pertemps Scotland Perms; Glasgow; On-site; GBP 22,000 - 30,000; Full time

Job summary

Pertemps Scotland Perms in Glasgow is recruiting for a Receptionist, offering £19 per hour on a full-time basis. You will be the first point of contact for colleagues, visitors and suppliers, providing a welcoming, professional front-of-house service and supporting day-to-day office operations.

Ideal candidates will have experience in reception or front-of-house roles, strong communication skills and excellent organisational abilities.

Qualifications

• Previous experience in reception, front of house, office coordination or a similar customer-facing role.
• Excellent communication and interpersonal skills.
• Professional, approachable and highly organised with a focus on customer service.

Responsibilities

• Acting as the first point of contact for colleagues, visitors, contractors and service providers.
• Providing a professional and welcoming front-of-house service at all times.
• Managing visitor access, building passes and inductions where required.
• Responding to workplace queries and resolving issues promptly or escalating where appropriate.
• Carrying out regular workplace checks and walkthroughs and coordinating actions.
• Supporting the day-to-day operation of the office and ensuring workplace services run efficiently.
• Liaising with landlords, suppliers, contractors and internal stakeholders.
• Coordinating workplace and facilities services and monitoring supplier activity.
• Maintaining accurate workplace records, registers, logs and information.
• Raising purchase orders and processing invoices in line with procedures.
• Supporting audits and the preparation of management information.
• Coordinating post, stationery, hospitality supplies and personal storage.
• Supporting inductions, communications and colleague engagement activities.
• Assisting with health and safety, sustainability and office improvements.

Skills

Reception

Front of House

Office coordination

Facilities

Hospitality

Tools

Word

Outlook

Excel

Job description

Receptionist Glasgow £19 per hour Full Time

I'm currently recruiting for an exciting Receptionist opportunity in Glasgow, working within a professional workplace environment where you'll be the first point of contact for colleagues, visitors, contractors and external service providers.

This is a varied role that would suit an experienced Receptionist, Front of House Coordinator or Office Coordinator who enjoys providing excellent customer service and taking ownership of the day-to-day running of a busy workplace.

The RoleAs Receptionist, you'll play a key role in creating a welcoming, professional and well-run office environment. Alongside front-of-house responsibilities, you'll provide support across workplace operations, facilities and general administration.

Your responsibilities will include:

• Acting as the first point of contact for colleagues, visitors, contractors and service providers.
• Providing a professional and welcoming front-of-house service at all times.
• Managing visitor access, building passes and inductions where required.
• Responding to workplace queries and resolving issues promptly or escalating where appropriate.
• Carrying out regular workplace checks and walkthroughs, identifying any issues and coordinating appropriate action.
• Supporting the day-to-day operation of the office and ensuring workplace services run efficiently.
• Liaising with landlords, suppliers, contractors and internal stakeholders.
• Coordinating workplace and facilities services and monitoring supplier activity.
• Maintaining accurate workplace records, registers, logs and operational information.
• Raising purchase orders and processing invoices in line with company procedures.
• Supporting audits, reporting and the preparation of management information.
• Coordinating post, stationery, hospitality supplies and personal storage.
• Supporting office inductions, workplace communications and colleague engagement activities.
• Assisting with wider workplace initiatives including health and safety, sustainability and office improvements.
• Providing flexible administrative and operational support to the wider team as required.

About You

We're looking for someone who is professional, approachable and highly organised, with a genuine focus on delivering excellent customer service.

You’ll ideally have:

• Previous experience in reception, front of house, office coordination, facilities, hospitality or a similar customer-facing role.
• Excellent communication and interpersonal skills.
• A confident and professional manner when dealing with colleagues, visitors and external suppliers.
• Strong organisational skills and the ability to manage a varied workload.
• The ability to prioritise competing tasks and work effectively using your own initiative.
• Good attention to detail and strong administrative skills.
• Experience using Microsoft Office, particularly Word, Outlook and Excel.
• Experience dealing with suppliers, contractors or external service providers would be advantageous.
• A proactive approach to identifying and resolving workplace issues.
• The flexibility to support a busy team and adapt to changing priorities.