Operations Administrator

JR United Kingdom; Uxbridge; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the UK is seeking a highly organized New Product Development (NPD) Administrator to support their team. This hybrid role combines project management and data administration to ensure the smooth flow of product development processes. The ideal candidate will demonstrate strong attention to detail, proficiency in Excel, and relevant artwork experience, working collaboratively across various departments to meet business demands.

Qualifications

• Experience in data entry and ERP systems is essential.
• Medium to advanced proficiency in Excel required.
• Artwork and print experience are highly desirable.

Responsibilities

• Manage the creation of EU language label artworks.
• Co-ordinate artwork actions and ensure timely approvals.
• Maintain accuracy in data entry within ERP systems.

Skills

Organizational abilities

Attention to detail

Data entry accuracy

Communication skills

Team collaboration

Tools

Excel

ERP systems

Adobe Illustrator

Proof HQ

Chat GPT

Job description

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Job Title: New Product Development (NPD) Administrator

Job type: Full time. Permanent. Hybrid 3 days per week in office

Summary

We are seeking a highly organized and detail-oriented NPD Administrator to support our New Product Development team. This role involves a mix of project management, data entry, and general administrative responsibilities to meet the evolving needs of the business.

Key duties include managing language labels and artwork assets, maintaining accuracy within ERP systems, and coordinating closely with cross-functional teams. The ideal candidate will possess strong organizational abilities, a medium to advanced proficiency in Excel, and preferably experience in artwork creation.

The NPD Administrator will report to the NPD Manager and collaborate with teams across Regulatory, New Product Development, Marketing, and Purchasing/Planning.

Scope of Work

PROJECT MANAGEMENT

• Responsible for creation of EU language label artworks in accordance with EU artwork process.
• Responsible for managing timelines and actions from brief to the artwork release deadline.
• Circulate Product Labelling Report (PLR) files to Marketing and Regulatory for completion. Send approved PLR to Artwork Designer via Asana.
• Prepare and validate text translations using Chat GPT.
• Review and proof check all artwork files created to ensure no errors
• Co-ordination of all artwork actions, ensuring Print files are approved and released in a timely manner and include all the information required.
• Ensure all key teams have signed off artworks for their respective sections.
• Responsibility to query discrepancies
• Ensure good documentation practice is observed with meticulous file processing and saving.
• Escalate issues promptly to line manager.
• Be the owner of the EU artwork process and propose improvements to streamline when applicable.

ADMINISTRATIVE and DATA ENTRY/MAINTENANCE

• Creating and updating Bill of Materials and Product Specifications.
• Be a top user of the ERP system, ensuring data is entered accurately in a timely manner.
• Review data prepared by other users prior to entry, and query doubts and potential errors swiftly.
• Chase internal and external teams for data required by certain deadlines.
• Keep collaborative and swift communications with internal teams.
• Ensure data is transposed into other files and interfaces as defined by process.
• Maintain Good Documentation Practice
• Adhoc tasks when required

What we’re looking for:

• Excellent eye for detail and data entry accuracy
• Experience with data entry, Excel and ERP system use
• Artwork, Print and packaging experience desirable.
• Familiar with design software: Adobe Illustrator, Proof HQ.
• Familiar with Chat GPT
• Good organisational and communication skills.
• Team player - collaborative working style.
• Ability to work independently in a fast-paced environment.
• A sense of urgency and an ability to execute multiple tasks speedily and effectively to ensure deadlines met.