Operations Administrator

Culina Group Limited; Rugby; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Salary Sacrifice Car Scheme

Wellbeing Support

Eye Care Vouchers

Reward & Recognition

Everyday Discounts

Job summary

Culina Group Limited in Rugby seeks an Operations Administrator for our Chilled & Fresh division. You will manage day-to-day site operations, facilities, H&S and compliance activities, providing organised support in a friendly environment.

The role involves handling H&S reporting, contractor coordination, diary management, purchasing, and coordinating audits and logistics tasks. Salary is £30,000 with Tue–Sat 7pm–5am shifts.

Qualifications

• Experience in an admin team within a logistics/warehouse environment.
• Clear and positive communication with colleagues and external stakeholders.
• Loyal, committed team worker.
• Knowledge of company procedures and compliance.
• Professional, approachable and helpful for smooth operation.
• Ability to plan, organise and prioritise to meet deadlines.
• Exceptional attention to detail.
• Strong Microsoft Office skills.

Responsibilities

• Monitor the H&S Accident portal; ensure accidents, incidents and near misses are reported and actioned.
• Collate monthly site H&S check information and issue/monitor actions.
• Take notes and issue Monthly H&S meeting minutes and follow up actions.
• Book contractors for remedial works and communicate to site.
• Issue permits to work when required.
• Manage diary for monthly contractor service/inspections.
• Request quotes for site repairs.
• Schedule BRC internal audits and communicate to site.
• Manage site inbound and outbound post.
• Manage meeting rooms and catering requirements.
• Site adhoc purchasing for all departments cost-effectively.
• Organise hotels and transport arrangements.

Skills

Admin experience

Clear communication

Team player

Procedures knowledge

Professionalism

Planning & prioritising

Attention to detail

MS Office

Job description

Company Description

Who are Culina?

Culina is the UK’s leading independent specialist supply chain partner, trusted by some of the nation’s best recognised food, fast-moving consumer goods (FMGC) and retail brands. We're proud to employ over 22,000 colleagues across 100+ locations nationwide, supported by a fleet of more than 5,500 trucks and trailers delivering every day.

We currently have an exciting opportunity in our Chilled & Fresh division – from supplier to shelf, we make fresh supply chains simpler. Our expertise in temperature-controlled logistics ensures products are delivered safely, efficiently and on time, helping customers maximise availability and minimise waste.

Job Description

Life in this role

As part of our Chilled & Freshdivision, we have an exciting opportunity to join the team as an Operations Administrator on a full time permanent basis!

Salary: £30,000

Shift: Tuesday-Saturday nights, 7pm-5am

As anOperations Administrator you will be responsible for the day to day site operation through general site, facilities, H&S and compliance activities. Offering outstanding and organised support in a friendly environment and providing a helpful service.

Key Duties of anOperations Administrator :

• - Monitoring of the H&S Accident portal ensuring any accidents, incidents and near misses are comprehensively reported and actioned.
• - Collating of monthly site H&S check information and issue/monitor actions.
• - Note taking and issuing of Monthly H&S meeting minutes accurately and follow-up of any actions.
• - Booking contractors for remedial works and communicate to site accordingly.
• - Issuing of Permit to works when required.
• - Managing diary for monthly contractor service/ inspections.
• - Requesting quotes for site repairs.
• - Scheduling BRC internal audits and communicate to site accordingly.
• - Manage site inbound and outbound post.
• - Managing meeting rooms and catering requirements.
• - Site adhoc purchasing for all departments in a cost-effective manner.
• - Organising hotels and transport arrangements.

Qualifications

What you’ll need ...

• - Experience of working in an administrative team in a logistics / warehouse environment.
• - Ability to communicate in a positive and clear manner both with colleagues and external stakeholders.
• - Be a good team worker demonstrating loyalty and commitment to the organisation and team members.
• - Knowledge of company procedures and actively demonstrates compliance.
• - Professional, approachable and helpful to ensure smooth running of the general operation.
• - Ability to plan, organise and prioritise work to meet deadlines.
• - Exceptional attention to detail.
• - Strong Microsoft Office skills.

Additional Information

What is in it for you?

If you're looking for a role where you can make an impact, develop your career, and be part of a team that works as one to achieve great results, we'd love to hear from you.

• - Salary Sacrifice Car Scheme - our salary sacrifice scheme offers a cost-effective way to drive an electric vehicle, with payments taken directly from your salary. Eligibility and salary thresholds apply.
• - Wellbeing Support – your wellbeing matters to us. Through our Employee Assistance Programme, you'll have 24/7 access to confidential counselling and legal support, whenever you need it.
• - Eye Care Vouchers – free eye tests and discounts on prescription glasses.
• - Reward & Recognition – we love celebrating great work, we recognise those who go above and beyond.
• - Everyday Discounts – our benefits platform gives you access to discounts from over 50 leading retailers, helping your money go further every day.