Operations Administrator

Goonvean Group; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in manufacturing seeks a highly organised Operations Administrator in London. This multi-faceted role involves administrative support, accounts administration, and procurement tasks, ensuring efficient operations. Ideal candidates will have a proactive attitude, attention to detail, and strong communication skills.

Benefits

Company pension through a salary exchange scheme

25 days annual leave plus bank holidays

Employee Assistance Programme

Special recognition/birthday day off

Life assurance

Cycle to work scheme

Employee discounts to well known retailers

Qualifications

• Proven experience in an administrative or operations role, preferably in manufacturing.
• Excellent organisational and time-management skills.
• Ability to work independently as well as part of a team.

Responsibilities

• Maintain company records and manage office supplies.
• Support bookkeeping and financial data entry.
• Create and manage purchase orders and liaise with suppliers.

Skills

Organisational skills

Problem-solving

Attention to detail

Communication skills

Tools

Microsoft Office

Job description

We are seeking a highly organised and adaptable Operations Administrator to support the day-to-day functions of our business. This is a dynamic and multi-faceted role suited to someone who thrives in a fast-paced environment, is comfortable wearing many hats, and is eager to contribute to all areas of the business. From accounts administration and sales order processing to procurement and other day to day general admin support, you’ll play a key role in keeping our operations running smoothly and efficiently.

Responsibilities

Administrative Support

• Maintain company records, files, and documentation.
• Manage office supplies and equipment needs.
• Update and maintain internal systems and databases.

Accounts Administration

• Support bookkeeping and financial data entry (e.g., invoicing, reconciliations).
• Assist with accounts payable and accounts receivable tasks.
• Liaise with internal accountants and finance teams as needed.
• Process sales orders and ensure accurate data entry into the system.
• Co-ordinating with production, producing manufacturing schedules, reporting on daily productivity.
• Creating and administrating works orders & processing completed documents.
• Review material availability with supply chain.
• Managing scheduled orders.
• Track order fulfilment and coordinate with logistics partners.
• Provide support to the team with customer quotations, follow-ups, and other CRM updates.
• Monitor the Sales email inbox and delegate appropriately.
• Act as a point of contact for customer and supplier queries.
• Ensure timely communication and resolution of operational issues.

Procurement Support

• Create and manage purchase orders (when requested by Supply Chain).
• Communicate with suppliers and track incoming deliveries.

Skills/Experience

• Proven experience in an administrative or operations role, with manufacturing background.
• Excellent organisational and time-management skills.
• Strong attention to detail and problem-solving ability.
• Proficiency with office software (e.g., Microsoft Office) and other standard business admin systems.
• Strong communication skills, both verbal and written.
• Ability to work independently and as part of a team.
• A proactive, flexible, and “can-do” attitude.
• Support and adhere to all Health and Safety rules & regulations.

Desirable (but not essential)

• Experience with specific order processing or inventory software (e.g. Masterplan, Omnis etc). Training is available.
• Familiarity with basic accounting or bookkeeping principles.
• Company pension through a salary exchange scheme
• 25 days annual leave plus bank holidays
• Employee Assistance Programme
• Special recognition/birthday day off
• Life assurance
• Cycle to work scheme
• Employee discounts to well known retailers

We’re an equal opportunity employer. We are committed to building a diverse team and inclusive culture. If you require assistance due to a disability, please contact [e-mail] .

If you have any questions or would like to discuss this role further, please send us a message and we’ll come back to you within 1 working day.

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