Operations Admin Coordinator

Sodexo Ltd; Greater London; On-site; GBP 28,000 - 34,000; Full time

Benefits offered by this job

Pension (enhanced contributory up to 6

Holiday entitlement 27 days + bank hol

Life assurance

Volunteering days via STOP HUNGER

Employee discounts

Job summary

Sodexo Ltd is seeking an Operations Admin Coordinator at University College London (UCL), London. The role supports the Soft Services team, ensuring smooth campus operations, payroll and HR tasks, and strong stakeholder service.

Fluency in Portuguese and/or Spanish with excellent English is essential. This is a 10-month fixed-term contract, 40 hours per week (Mon-Fri 8am-5pm) on-site at UCL, Bloomsbury.

Qualifications

• Portuguese or Spanish language required with excellent English.
• Experience in administration or operations support.
• Experience with payroll, HR or recruitment processes is a plus.

Responsibilities

• Provide administrative support to Head of Operations and management team.
• Manage payroll administration, reporting, and employee records.
• Support recruitment, onboarding, right-to-work checks, and HR processes.
• Coordinate meetings, interviews, training, and schedules.
• Manage purchase orders, invoices, consumables, uniforms and equipment requests.
• Maintain accurate records, reports and compliance documentation.
• Act as a key contact for employees, suppliers and customers.
• Support day-to-day running of a large campus operation.

Skills

Portuguese language

Spanish language

English (verbal & written)

Microsoft Excel

Microsoft Word

Outlook

IT literacy

Tools

UKG Pro

Job description

Make a Real Difference Behind the Scenes

Operations Admin Coordinator (Portuguese and/or Spanish speaking)

• 10 month Fixed Term Contract

University College London (UCL), Bloomsbury Campus, London WC1E 6HX

40hours per week

Working:Monday to Friday 8am - 5pm occasional flexibilty required

Essential Portuguese and/or Spanish speaking and excellent verbal and written English

Check your local transport links here:

At Sodexo, we believe that exceptional services start with exceptional people. We're looking for an organised, proactive, and people-focused

Operations Admin Coordinator to join our Soft Services team at the prestigious

University College London (UCL) campus. This is an exciting opportunity to play a key role in supporting one of the UK's leading academic institutions while helping to create a safe, clean, and welcoming environment for students, staff, and visitors.

As the Operations Admin Coordinator, you'll be the organisational backbone of our Soft Services operation, providing essential support to managers, frontline teams, suppliers, and stakeholders across campus. You'll help ensure everything runs smoothly behind the scenes while delivering excellent customer service every day.

We're seeking an enthusiastic administrator who is highly organised, detail-oriented, and confident working with multiple priorities.

If you're someone who thrives in a fast-paced environment, loves variety, and enjoys being at the heart of operations, we'd love to hear from you

What you’ll do:

• Providing comprehensive administrative support to the Head of Operations and wider management team.
• Managing payroll administration, reporting, and employee records.
• Supporting recruitment, onboarding, right-to-work checks, and HR processes.
• Coordinating meetings, interviews, training, and operational schedules.
• Managing purchase orders, invoices, consumable orders, uniforms, and equipment requests.
• Maintaining accurate records, reports, and compliance documentation.
• Acting as a key point of contact for employees, suppliers, and customers.
• Supporting the smooth day-to-day running of a large and dynamic campus operation.

What you bring:

• Previous experience in an administration or operations support role.
• Excellent communication skills, both written and verbal.
• Strong IT skills, including Microsoft Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Exceptional attention to detail and organisational skills.
• A proactive, customer-focused approach.
• Excellent spoken and written English.
• Ability to build positive working relationships at all levels.
• Experience within facilities management, soft services, cleaning, or support services environments.
• Experience supporting payroll, HR, or recruitment processes.
• Knowledge of UKG Pro or workforce management systems.
• Spanish and/or Portuguese language skills.

What we offer:

Working with Sodexo is more than a job; it's a chance to be part of something greater.You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Enhanced contributory pension scheme of up to 16%
• 27 days holiday + Bank holidays + an additional 6 closure days.
• Life assurance
• Volunteering days via our charity partner STOP HUNGER
• Numerous voluntary benefits, including dental care, gym discounts, retail / hospitality, and many more.

We're a Disability Confident Leader employer. We're committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

We are all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we're on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

About The Company

About Sodexo

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed tobeingan inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

We're a Disability Confident Leader employer. We're committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Click

here to read more about what we do to promote an inclusive culture.

Keywords

Operations Administration, Facilities Management, Office Administration, Payroll Administration, HR Administration, Recruitment Coordination, Stakeholder Management, Compliance & Reporting, Microsoft Excel, Customer Service