Multilingual Campus Operations Admin Coordinator

Sodexo; Greater London; Hybrid; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Excellent benefits

40-hour week

Fixed-term contract

Job summary

Sodexo at University College London (UCL) is hiring an organised Operations Admin Coordinator (Portuguese and/or Spanish speaking) to support the Soft Services team on campus in London. You’ll provide essential administrative and HR support to managers, manage payroll-related tasks, and help onboarding and compliance.

This 10-month contract offers a 40-hour week, normal Monday–Friday hours, and the chance to contribute to a busy campus operation while delivering excellent service to students,

Qualifications

• Previous experience in an administration or operations support role.
• Excellent communication skills, both written and verbal.
• Strong IT skills, including Microsoft Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Exceptional attention to detail and organisational skills.
• A proactive, customer-focused approach.
• Excellent spoken and written English.
• Ability to build positive working relationships at all levels.

Responsibilities

• Providing comprehensive administrative support to the Head of Operations and wider management team.
• Managing payroll administration, reporting, and employee records.
• Supporting recruitment, onboarding, right-to-work checks, and HR processes.
• Coordinating meetings, interviews, training, and operational schedules.
• Managing purchase orders, invoices, consumable orders, uniforms, and equipment requests.
• Maintaining accurate records, reports, and compliance documentation.
• Acting as a key point of contact for employees, suppliers, and customers.
• Supporting the smooth day-to-day running of a large and dynamic campus operation.

Skills

Portuguese speaking

Spanish speaking

Excellent written English

Excellent spoken English

Strong IT skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Multitasking

Tools

UKG Pro

Job description

Sodexo at University College London (UCL) is hiring an organised Operations Admin Coordinator (Portuguese and/or Spanish speaking) to support the Soft Services team on campus in London. You’ll provide essential administrative and HR support to managers, manage payroll-related tasks, and help onboarding and compliance.

This 10-month contract offers a 40-hour week, normal Monday–Friday hours, and the chance to contribute to a busy campus operation while delivering excellent service to students,