Operations Admin Coordinator

Sodexo; Camden Town; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Pension up to 16%

27 days holiday + closure days

Life assurance

Volunteering days

Dental/gym discounts

Job summary

Sodexo is seeking an Operations Admin Coordinator to be the organisational backbone of our Soft Services operation at University College London campus. You will provide essential support to managers, frontline teams, suppliers and stakeholders, ensuring smooth daily operations and outstanding customer service.

The role requires a highly organised, detail‑oriented administrator who can juggle multiple priorities in a fast‑paced environment and handle payroll, HR and procurement tasks.

Qualifications

• Previous experience in an administration or operations support role.
• Experience in facilities management, soft services, cleaning, or support services.
• Knowledge of UKG Pro or workforce management systems.
• Spanish and/or Portuguese language skills.

Responsibilities

• Provide administrative support to the Head of Operations and management team.
• Manage payroll administration, reporting, and employee records.
• Support recruitment, onboarding, and right-to-work checks.
• Coordinate meetings, interviews, training, and schedules.
• Handle purchase orders, invoices, consumables, uniforms, and equipment requests.
• Maintain records, reports and compliance documentation.
• Act as a key contact for employees, suppliers and customers.
• Support day-to-day campus operations.

Skills

Organised

Payroll administration

HR processes

Recruitment support

Stakeholder management

UKG Pro

Tools

UKG Pro

Job description

As the Operations Admin Coordinator, you'll be the organisational backbone of our Soft Services operation, providing essential support to managers, frontline teams, suppliers, and stakeholders across campus. You'll help ensure everything runs smoothly behind the scenes while delivering excellent customer service every day. We're seeking an enthusiastic administrator who is highly organised, detail-oriented, and confident working with multiple priorities. If you're someone who thrives in a fast-paced environment, loves variety, and enjoys being at the heart of operations, we'd love to hear from you.

What you'll do:

• Providing comprehensive administrative support to the Head of Operations and wider management team.
• Managing payroll administration, reporting, and employee records.
• Supporting recruitment, onboarding, right-to-work checks, and HR processes.
• Coordinating meetings, interviews, training, and operational schedules.
• Managing purchase orders, invoices, consumable orders, uniforms, and equipment requests.
• Maintaining accurate records, reports, and compliance documentation.
• Acting as a key point of contact for employees, suppliers, and customers.
• Supporting the smooth day-to-day running of a large and dynamic campus operation.
• Previous experience in an administration or operations support role.

Desirable

• Experience within facilities management, soft services, cleaning, or support services environments.
• Experience supporting payroll, HR, or recruitment processes.
• Knowledge of UKG Pro or workforce management systems.
• Spanish and/or Portuguese language skills.

About Sodexo

At Sodexo, we believe that exceptional services start with exceptional people. We're looking for an organised, proactive, and people-focused, University College London (UCL) campus. This is an exciting opportunity to play a key role in supporting one of the UK's leading academic institutions while helping to create a safe, clean, and welcoming environment for students, staff, and visitors.

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services. We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins. We're a Disability Confident Leader employer. We're committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

In addition, we offer:

• Enhanced contributory pension scheme of up to 16%
• 27 days holiday + Bank holidays + an additional 6 closure days.
• Life assurance
• Volunteering days via our charity partner STOP HUNGER
• Numerous voluntary benefits, including dental care, gym discounts, retail / hospitality, and many more.