Operations Admin Coordinator

Sodexo; Greater London; Hybrid; GBP 29,000 - 36,000; Full time

Benefits offered by this job

Excellent benefits

40-hour week

Fixed-term contract

Job summary

Sodexo at University College London (UCL) is hiring an organised Operations Admin Coordinator (Portuguese and/or Spanish speaking) to support the Soft Services team on campus in London. You’ll provide essential administrative and HR support to managers, manage payroll-related tasks, and help onboarding and compliance.

This 10-month contract offers a 40-hour week, normal Monday–Friday hours, and the chance to contribute to a busy campus operation while delivering excellent service to students,

Qualifications

• Previous experience in an administration or operations support role.
• Excellent communication skills, both written and verbal.
• Strong IT skills, including Microsoft Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Exceptional attention to detail and organisational skills.
• A proactive, customer-focused approach.
• Excellent spoken and written English.
• Ability to build positive working relationships at all levels.

Responsibilities

• Providing comprehensive administrative support to the Head of Operations and wider management team.
• Managing payroll administration, reporting, and employee records.
• Supporting recruitment, onboarding, right-to-work checks, and HR processes.
• Coordinating meetings, interviews, training, and operational schedules.
• Managing purchase orders, invoices, consumable orders, uniforms, and equipment requests.
• Maintaining accurate records, reports, and compliance documentation.
• Acting as a key point of contact for employees, suppliers, and customers.
• Supporting the smooth day-to-day running of a large and dynamic campus operation.

Skills

Portuguese speaking

Spanish speaking

Excellent written English

Excellent spoken English

Strong IT skills

Microsoft Excel

Microsoft Word

Microsoft Outlook

Multitasking

Tools

UKG Pro

Job description

Job introduction

Make a Real Difference Behind the Scenes

Operations Admin Coordinator (Portuguese and/or Spanish speaking)

• £ 32,542pa + excellent benefits
• 10 month Fixed Term Contract
• University College London (UCL), Bloomsbury Campus, London WC1E 6HX
• 40 hours per week
• Working: Monday to Friday 8am - 5pm occasional flexibilty required
• Essential Portuguese and/or Spanish speaking and excellent verbal and written English

Check your local transport links here: Plan Your Journey | Traveline

At Sodexo, we believe that exceptional services start with exceptional people. We're looking for an organised, proactive, and people-focused Operations Admin Coordinator to join our Soft Services team at the prestigious University College London (UCL) campus. This is an exciting opportunity to play a key role in supporting one of the UK's leading academic institutions while helping to create a safe, clean, and welcoming environment for students, staff, and visitors.

As the Operations Admin Coordinator, you'll be the organisational backbone of our Soft Services operation, providing essential support to managers, frontline teams, suppliers, and stakeholders across campus. You'll help ensure everything runs smoothly behind the scenes while delivering excellent customer service every day.

We're seeking an enthusiastic administrator who is highly organised, detail-oriented, and confident working with multiple priorities.

Should you thrive in a fast-paced environment, loves variety, and enjoys being at the heart of operations, we'd love to hear from you

What you’ll do:

• Providing comprehensive administrative support to the Head of Operations and wider management team.
• Managing payroll administration, reporting, and employee records.
• Supporting recruitment, onboarding, right-to-work checks, and HR processes.
• Coordinating meetings, interviews, training, and operational schedules.
• Managing purchase orders, invoices, consumable orders, uniforms, and equipment requests.
• Maintaining accurate records, reports, and compliance documentation.
• Acting as a key point of contact for employees, suppliers, and customers.
• Supporting the smooth day-to-day running of a large and dynamic campus operation.

What you bring:

• Previous experience in an administration or operations support role.
• Excellent communication skills, both written and verbal.
• Strong IT skills, including Microsoft Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Exceptional attention to detail and organisational skills.
• A proactive, customer-focused approach.
• Excellent spoken and written English.
• Ability to build positive working relationships at all levels.

Desirable

• Experience within facilities management, soft services, cleaning, or support services environments.
• Experience supporting payroll, HR, or recruitment processes.
• Knowledge of UKG Pro or workforce management systems.
• Spanish and/or Portuguese language skills.

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Enhanced contributory pension scheme of up to 16%
• 27 days holiday + Bank holidays + an additional 6 closure days.
• Life assurance
• Volunteering days via our charity partner STOP HUNGER
• Numerous voluntary benefits, including dental care, gym discounts, retail / hospitality, and many more.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.
We are all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.