Onsite Maintenance & Contracts Coordinator

Response Personnel Ltd; Leighton Buzzard; On-site; GBP 27,500 - 30,000; Full time

Job summary

Response Personnel Ltd in Leighton Buzzard is seeking an experienced Maintenance & Contracts Coordinator. Salary £27,500–£30,000 is dependent on experience, with standard hours Monday to Friday and onsite work.

You will provide administration support to the Office Contracts Team Leader, manage schedules for maintenance contracts, and handle bookings, quotes, and monthly reporting. A strong focus on customer service and team collaboration is essential.

Qualifications

• Excellent customer service and organisational skills.
• Ability to work under pressure and manage multiple tasks.
• Strong written and verbal communication.
• Experience administering contracts and general admin duties.

Responsibilities

• General Administration support for Office Contracts Team Leader.
• Build and develop relationships with customers via phone and email.
• Process and check purchase orders from customers.
• Administer the contract schedule to keep information up to date.
• Schedule/booking of reactive and planned works using the contract schedule.
• Calendar management for Field Service Engineers.
• Collate and check Field Service Engineer reports and flag repair quotes.
• Prepare basic quotes.
• Input site information into risk assessment templates.
• Collate monthly reporting from the field service team.
• Telephone answering, emailing, filing and other office duties.

Skills

Excellent customer service

Organisational skills

Work under pressure

Teamwork

Initiative

Written & verbal communication

Multi-tasking

Positive attitude

Administration experience

Tools

Outlook

MS Word

MS Excel

MS Office 365

Teams

Job description

Response Personnel Ltd in Leighton Buzzard is seeking an experienced Maintenance & Contracts Coordinator. Salary £27,500–£30,000 is dependent on experience, with standard hours Monday to Friday and onsite work.

You will provide administration support to the Office Contracts Team Leader, manage schedules for maintenance contracts, and handle bookings, quotes, and monthly reporting. A strong focus on customer service and team collaboration is essential.