Onsite FM Contracts Lead | Admin & Data, Team of 3

Hollybank Trustees Ltd; Gosport; On-site; GBP 36,000 - 48,000; Full time

Benefits offered by this job

33 days annual leave

Group pension scheme

Health cash plan

Remote GP access

24/7 EAP service

Gym membership discount

EyeSight test

Job summary

BJF Group is seeking an experienced FM Contract Co-ordinator to lead the contract administration function for a Gosport-based site. You will manage a small team, maintain data integrity, and support compliance and financial processes to ensure on-time service delivery.

The role requires coordinating with operational and commercial teams, overseeing CAFM data accuracy and driving process improvements in a hard FM environment. On-site work is required.

Qualifications

• Experience in a senior administrative role within Hard FM or Facilities Management.
• Experience managing or supervising an administrative team.
• Experience using CAFM systems (e.g. SICON, Maximo, Concept, SAP or similar).

Responsibilities

• Lead, manage and support a team of 2–3 Contract Administrators, conduct regular one-to-one meetings.
• Oversee the administration of reactive, planned and project work.
• Ensure work orders are raised, updated and closed within agreed timescales.
• Support engineers and operational managers with administrative requirements.
• Maintain CAFM system accuracy and data integrity.
• Produce data extracts and reports as required.

Skills

Team leadership

Administrative management

Contract administration

Data reporting

Tools

SICON

Maximo

Concept

SAP

Job description

BJF Group is seeking an experienced FM Contract Co-ordinator to lead the contract administration function for a Gosport-based site. You will manage a small team, maintain data integrity, and support compliance and financial processes to ensure on-time service delivery.

The role requires coordinating with operational and commercial teams, overseeing CAFM data accuracy and driving process improvements in a hard FM environment. On-site work is required.