Onsite Facilities Contract Coordinator

strukta Group Ltd; Towcester; On-site; GBP 23,000 - 30,000; Full time

Benefits offered by this job

Cycle to work

Enhanced Employee assistance programme

The adi Pit Stop – discounts portal

Employee referral bonus £500

Company-wide Christmas party

Job summary

adi Group in Towcester is seeking a Contract Coordinator to join our Facilities Engineering team. This role provides essential administrative and coordination support to ensure smooth day-to-day contract activities, managing timesheets, quotations, orders, invoices, and related documentation.

You will work closely with internal teams and external clients, updating CAFM systems and supporting a busy facilities environment.

Qualifications

• Previous experience in administration, coordination or contract support role.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy when handling documentation and data.
• Good IT skills and confidence using Microsoft Office and business systems.
• Strong written and verbal communication skills.
• The ability to work independently while also supporting a wider team.
• A proactive approach to identifying and resolving issues.
• The ability to build positive relationships with colleagues, clients and suppliers.

Responsibilities

• Provide administrative and coordination support to the Contracts Manager and Facilities Team.
• Manage calls, correspondence and general office administration.
• Maintain accurate contract and facilities documentation.
• Process timesheets and resolve related queries.
• Maintain quotation registers and associated records.
• Raise purchase orders and invoices as required.
• Manage delivery notes, waste transfer notes and receipts.
• Update CAFM systems and document management platforms.
• Maintain utilities, expenses, holiday and absence records.
• Provide excellent customer service to internal and external stakeholders.
• Support the wider Facilities Team with additional duties and activities as required.

Skills

Administration

Coordination

Contract support

Microsoft Office

Communication skills

Time management

Independent work

Tools

CAFM systems

Document management platforms

Job description

adi Group in Towcester is seeking a Contract Coordinator to join our Facilities Engineering team. This role provides essential administrative and coordination support to ensure smooth day-to-day contract activities, managing timesheets, quotations, orders, invoices, and related documentation.

You will work closely with internal teams and external clients, updating CAFM systems and supporting a busy facilities environment.