Contract Coordinator

adi Group; Towcester; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

The adi Pit Stop – rewards portal

Enhanced Employee assistance programme

Cycle to work scheme

Employee referral bonus of £500

Job summary

adi Group in Towcester, Northamptonshire, is seeking a Contract Coordinator to join the Facilities Engineering team. This role supports the Contracts Manager and team to ensure day-to-day contract activities run smoothly, handling documentation, timesheets, quotations, orders, invoices, and CAFM systems.

The successful candidate will have administration or contract support experience, strong organisational skills, and the ability to collaborate with internal teams and external clients.

Qualifications

• Previous experience in administration, coordination or contract support role.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy with documentation and data.
• Good IT skills and confidence using Microsoft Office and business systems.
• Strong written and verbal communication skills.
• Ability to work independently while supporting a wider team.
• Proactive approach to identifying and resolving issues.
• Ability to build positive relationships with colleagues, clients and suppliers.

Responsibilities

• Provide administrative and coordination support to the Contracts Manager and Facilities Team.
• Manage calls, correspondence and general office administration.
• Maintain accurate contract and facilities documentation.
• Process timesheets and resolve related queries.
• Raise purchase orders and invoices as required.
• Manage delivery notes, waste transfer notes and receipts.
• Update CAFM systems and document management platforms.
• Maintain utilities, expenses, holiday and absence records.
• Provide excellent customer service to internal and external stakeholders.
• Support the wider Facilities Team with additional duties as required.

Skills

Organisational skills

Time management

Written and verbal communication

Attention to detail

Independence

Proactive problem solving

Relationship building

IT literacy

Tools

Microsoft Office

Business systems

Job description

Location – Towcester, Northamptonshire – Onsite Monday to Friday

About the Role

We are looking for a Contract Coordinator to join our Facilities Engineering team in Towcester. This is a key administrative and coordination role, supporting the Contracts Manager and wider Facilities Team to ensure the smooth and efficient delivery of day-to-day contract activities.

Working in a busy environment, you will be responsible for coordinating documentation, timesheets, quotations, orders, invoices, utilities data and other contract administration, while maintaining excellent communication with both internal teams and external clients.

Specifically, your key responsibilities will include:

• Provide administrative and coordination support to the Contracts Manager and Facilities Team.
• Manage calls, correspondence and general office administration.
• Maintain accurate contract and facilities documentation.
• Process timesheets and resolve related queries.
• Maintain quotation registers and associated records.
• Raise purchase orders and invoices as required.
• Manage delivery notes, waste transfer notes and receipts.
• Update CAFM systems and document management platforms.
• Maintain utilities, expenses, holiday and absence records.
• Provide excellent customer service to internal and external stakeholders.
• Support the wider Facilities Team with additional duties and activities as required.

About you

We would like to hear from you if you have:

• Previous experience in administration, coordination or contract support role.
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy when handling documentation and data.
• Good IT skills and confidence using Microsoft Office and business systems.
• Strong written and verbal communication skills.
• The ability to work independently while also supporting a wider team.
• A proactive approach to identifying and resolving issues.
• The ability to build positive relationships with colleagues, clients and suppliers.
• Experience within facilities management, engineering, construction or a similar environment would be advantageous, but is not essential.

The Benefits

• The adi Pit Stop – savings and discounts portal with Reward Gateway
• Enhanced Employee assistance programme
• Cycle to work scheme
• Employee referral bonus of £500 for every successful new employee
• Company-wide Christmas party for employees and partners

Other organisations may call this rolea Contracts Administrator, Contract Support Coordinator, Facilities Coordinator or Facilities Administrator.

adi Group is fully committed to the principle of equal opportunity in employment and seeks to ensure that the careers of all employees are determined solely on merit and opportunity and that judgement of employees are free from the effects of bias and prejudice.