Engineering Administrator

adi Facilities Engineering Ltd; Towcester; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Savings and discounts portal

Enhanced Employee assistance programme

Cycle to work scheme

Employee referral bonus

Company-wide Christmas party

Annual employee awards

Long service awards

Free workwear

Job summary

adi Facilities Engineering Ltd in Towcester is seeking an Engineering Administrator to provide essential administrative support to the Facilities Manager and team. The role involves managing documentation, compliance records, and financial administration.

Ideal candidates will have strong organisational, communication, and planning skills, alongside experience with Microsoft Office and CAFM systems. Benefits include a saving portal, employee referral bonus, and annual awards.

Qualifications

• Previous administration, coordinator, or PA experience.
• Strong communication and customer service skills.
• Good attention to detail and a professional approach.

Responsibilities

• Supporting administrative activities for the Facilities Team.
• Managing facilities documentation and compliance records.
• Raising purchase orders and invoices.

Skills

Organisational skills

Communication skills

Attention to detail

Customer service skills

Ability to prioritize workload

Tools

Microsoft Office

CAFM systems

Job description

Location – Towcester

About the Role

As Engineering Administrator, you will provide comprehensive administrative and organisational support to the Facilities Manager, Contracts Manager, and wider client Facilities Team. The position requires someone who is highly dependable, detail-oriented, and capable of planning and coordinating activities effectively.

You will be responsible for maintaining documentation, managing key administrative processes, supporting compliance activities, and ensuring information is accurately recorded and communicated across the business.

Key Responsibilities

• Supporting the Facilities Manager and wider Facilities Team with day-to-day administrative activities
• Administration and management of facilities documentation and compliance records
• Raising purchase orders, invoices, and processing associated queries
• Maintaining holiday, absence, and personnel registers
• Managing expenses administration and reconciliation
• Collating and reporting utilities metering data
• Uploading and maintaining information within CAFM systems and document management platforms
• Assisting with internal and external activities, meetings, and coordination tasks as required
• Supporting planning, scheduling, and organisational activities across the department

About you

We would like to hear from you if you have:

• Previous administration, coordinator, or PA experience
• Excellent organisational and planning skills
• Strong communication and customer service skills
• Ability to prioritise workload and work independently
• Good attention to detail and a professional approach
• Experience using Microsoft Office packages
• CAFM system experience advantageous

The Benefits

• The adi Pit Stop – savings and discounts portal with Reward Gateway
• Enhanced Employee assistance programme
• Cycle to work scheme
• Employee referral bonus of £500 for every successful new employee
• Company-wide Christmas party for employees and partners
• Annual employee awards
• Long service awards
• Free workwear

The company

Find out more about adi - https://www.adiltd.co.uk/

Other organisations may call this role a Facilities Administrator, Engineering Coordinator, Executive Assistant – Facilities Engineering or Client Support Administrator.

adi Group is fully committed to the principle of equal opportunity in employment and seeks to ensure that the careers of all employees are determined solely on merit and opportunity and that judgement of employees are free from the effects of bias and prejudice.