Facilities Coordinator — Contractor & Admin Liaison

Cencora; East Midlands; On-site; GBP 27,000 - 32,000; Full time

Job summary

Cencora in the UK is seeking a highly organised Facilities Co-ordinator to support day-to-day facilities administration across multiple sites. This role focuses on coordinating contractors, maintaining records, and ensuring compliance with company procedures.

The successful candidate will manage enquiries, process purchase orders, and liaise with site teams and suppliers, using Excel and Outlook to report and track activities.

Qualifications

• Strong administrative experience within a facilities, logistics, warehouse, or similar environment.
• Exceptional verbal and written communication skills.
• Advanced Microsoft Office skills, particularly Excel and Outlook.
• Excellent organisational skills with the ability to prioritise workload effectively.
• Strong attention to detail and accuracy.
• Confident dealing with contractors, suppliers, and stakeholders at all levels.
• Ability to work independently and use initiative.

Responsibilities

• Manage facilities-related enquiries from internal departments and external contractors.
• Coordinate contractor visits and ensure all required documentation is received and validated prior to works commencing.
• Issue contractor access cards and manage site access requirements.
• Maintain accurate records of permits, contractor documentation, and facilities activities.
• Raise purchase orders and track facilities expenditure.
• Obtain and compare supplier quotations.
• Support facilities compliance activities, audits, and reporting requirements.
• Liaise with contractors and stakeholders to ensure work is completed safely and efficiently.
• Assist with administrative support for maintenance, site projects, and business continuity activities.

Skills

Facilities Administration

Contractor Coordination

Purchase Order Processing

Excel Reporting

Data Management

Company Communication

Organisational & Time Management

Tools

Excel

Outlook

Job description

Cencora in the UK is seeking a highly organised Facilities Co-ordinator to support day-to-day facilities administration across multiple sites. This role focuses on coordinating contractors, maintaining records, and ensuring compliance with company procedures.

The successful candidate will manage enquiries, process purchase orders, and liaise with site teams and suppliers, using Excel and Outlook to report and track activities.