Onsite Coordinator — Construction Admin & Safety Lead

Rubicon Consulting; Norwich; On-site; GBP 28,000 - 36,000; Full time

Job summary

Rubicon Consulting is seeking a Site Coordinator for an 8 Month Contract based in Suffolk. The SCO will manage typical administrative tasks on a construction site and report to Site Management and the Operations Manager in the back office, acting as a central contact for all stakeholders.

The role involves daily planning, meeting coordination, data collection, safety compliance, and effective communication across site teams.

Qualifications

• Proven experience as office / business administrator, assistant or relevant role.
• Qualifications in secretarial studies will be an advantage.
• Familiarity with offshore wind industry or construction environment preferred.

Responsibilities

• Collect and verify data from multiple sources, consolidate reports and distribute to stakeholders.
• Arrange transport and accommodation for site personnel and manage crew changes.
• Act as first point of contact for visitors and site personnel, including reception duties.
• Organize site meetings, prepare and file minutes.
• Comply with EHS rules on site and participate in toolbox talks and safety campaigns.
• Update and maintain records and databases with personnel data and training details.
• Execute site administration to ensure efficiency and policy compliance.
• Assist and train colleagues when necessary.

Skills

Structured

Organized

Communication

English

Customer focus

Scheduling

Teamwork

Self-motivation

Quality mindset

Safety awareness

Analytics

SAP

Education

Secretarial studies (advantage)

Tools

SAP

Job description

Rubicon Consulting is seeking a Site Coordinator for an 8 Month Contract based in Suffolk. The SCO will manage typical administrative tasks on a construction site and report to Site Management and the Operations Manager in the back office, acting as a central contact for all stakeholders.

The role involves daily planning, meeting coordination, data collection, safety compliance, and effective communication across site teams.