Site Coordinator

Randstad Sourceright; Oulton; On-site; GBP 24,000 - 32,000; Full time

Job summary

Randstad Sourceright is partnering with a Wind Energy organisation to recruit a Site Coordinator for an 8-month on-site assignment in Lowestoft. The role focuses on administrative activity on a construction site, reporting to Site Management and the back-office Operations Manager, acting as the central contact for stakeholders.

You will manage data collection, transport coordination, meetings, safety compliance and record-keeping, ensuring site procedures are followed and communications remain

Qualifications

• Expert in business administration with strong organizational skills.
• Excellent written and spoken communication in a multicultural setting.
• Fluent English; customer-focused and service-minded.
• Experience with office administration in a construction or industrial project preferred.

Responsibilities

• Collect and verify data from multiple sources and report to stakeholders.
• Monitor and correct reports before submission, such as time registration and KPI reports.
• Arrange transport and accommodation for site personnel per project transport concept.
• Organize crew changes and produce manifests per Manning plans.
• Serve as first point of contact for visitors and site staff, manage reception and logbooks.
• Organize meetings on site, prepare minutes and file records.

Skills

Structured and organized

Advanced communication in multilingual

English language proficiency

Customer-oriented

Team player

Schedule management

Quality oriented

Safety awareness

Analysis/statistics

Senior office administrator experience

Tools

SAP

MS Outlook

Office 365

Job description

Job Title: Site Coordinator

Location: Lowestoft Lowestoft - EA1 (Onsite Monday - Friday) Contract Length: 8 Months

Start Date: ASAP

Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services, is proud to be partnering with a dynamic and innovative organization at the forefront of Wind Energy. We are currently recruiting for a Site Coordinator to join their world-class team.

About the Role:

The Site Coordinator manages typical administrative tasks on a construction site and reports functionally to the Site Management and disciplinary to the Operation Manager in the back office. The SCO acts as a central point of contact and interacts with all stakeholders involved in the project execution. The SCO contributes to the safe execution of projects on site on behalf of Site Management. The SCO is primarily responsible for the daily planning and execution within individual areas and functions of the construction site, as directed by the Site Manager. The SCO is a key interface to all Site Team members, visitors, clients and back office and must always maintain good relationships. The SCO is authorized to make corrections, changes or rejections within the assigned area of responsibility to ensure compliance with and adherence to Company procedures and policies.

Key Responsibilities:

• Collect and verify different data from multiple sources, consolidate various data reports, as DPRs, and distribute to relevant stakeholders, internal and external.
• Provide feedback to data owner in case of deviations. Monitor, verify and correct reports prior to submission, such as time registration overviews, KPI reports, vendor reports, crew change lists, etc.
• Arrange transport and accommodation for site personnel travelling to/from Project in line with Project specific transport concept.
• Organize and manage crew changes to/from specific site location by producing crew change manifests per defined format based on manning plans.
• Coordinate with Site Management and Marine Coordinator and update transport manifests
• Act as first face and point of contact to visitors and site personnel to/from site, as receptionist including reporting, data entry, keeping visitor log and answering phone calls.
• Organize, arrange and coordinate meetings on site. Prepare, distribute, and file meeting minutes.
• Comply with the Environment, Health & Safety rules on Site. Active support through participation in toolbox talks and safety campaigns.
• Tracks stocks of office supplies and place orders when necessary.
• PO creation and budget checking when necessary. (If Project requests it)
• Update and maintain records and databases, such as personnel data/certificates/qualifications/training details into internal or customer system after verification of validity and of compliance.
• Execute Site administrative activities and operations to secure efficiency and compliance with company policies.
• Assist and train colleagues when necessary.

Key Skills / Experience Required:

Essential:

• Expert within business administration - Structured and organized
• Advanced communication skills in multicultural environments
• English language proficiency
• Customer-oriented and service-minded
• Advanced IT Skills - MS Outlook, Office 365 (Word, Excel, OneDrive)
• Team player
• Self-motivated and trustworthy
• Schedule management
• Quality Oriented
• SAP
• Excellent communication skills both written and spoken
• Knowledge and interest in industry - wind turbine industry, construction projects
• Safety awareness
• Analysis/statistics
• Proven experience as a senior office / business administrator, assistant or relevant role. (Qualifications in secretarial or Administration studies will be an advantage.
• Familiarity with office management procedures and preferably within the Offshore Wind Industry would be advantageous.

We are committed to providing equal employment opportunities and encourage all qualified candidates to apply. While the hiring process may not be expedited, we urge all interested candidates to submit their applications promptly to ensure their consideration.