Site Coordinator

Rubicon Consulting; Norwich; On-site; GBP 28,000 - 36,000; Full time

Job summary

Rubicon Consulting is seeking a Site Coordinator for an 8 Month Contract based in Suffolk. The SCO will manage typical administrative tasks on a construction site and report to Site Management and the Operations Manager in the back office, acting as a central contact for all stakeholders.

The role involves daily planning, meeting coordination, data collection, safety compliance, and effective communication across site teams.

Qualifications

• Proven experience as office / business administrator, assistant or relevant role.
• Qualifications in secretarial studies will be an advantage.
• Familiarity with offshore wind industry or construction environment preferred.

Responsibilities

• Collect and verify data from multiple sources, consolidate reports and distribute to stakeholders.
• Arrange transport and accommodation for site personnel and manage crew changes.
• Act as first point of contact for visitors and site personnel, including reception duties.
• Organize site meetings, prepare and file minutes.
• Comply with EHS rules on site and participate in toolbox talks and safety campaigns.
• Update and maintain records and databases with personnel data and training details.
• Execute site administration to ensure efficiency and policy compliance.
• Assist and train colleagues when necessary.

Skills

Structured

Organized

Communication

English

Customer focus

Scheduling

Teamwork

Self-motivation

Quality mindset

Safety awareness

Analytics

SAP

Education

Secretarial studies (advantage)

Tools

SAP

Job description

Rubicon Consulting is currently recruiting for Site Coordinator on a 8 Month Contract, based in Suffolk.

Role Summary

The Site Coordinator manages typical administrative tasks on a construction site and reports functionally to the Site Management and disciplinary to the Operation Manager in the back office. The SCO acts as a central point of contact and interacts with all stakeholders involved in the project execution.

The SCO contributes to the safe execution of projects on site on behalf of Site Management. The SCO is primarily responsible for the daily planning and execution within individual area and functions of the construction site, as directed by the Site Manager.

The SCO is a key interface to all Site Team members, visitors, clients and back office and must always maintain good relationships. The SCO is authorized to make corrections, changes or rejections within the assigned area of responsibility to ensure compliance with and adherence to SGRE procedures and policies.

Areas of responsibility

• Collect and verify different data from multiple sources, consolidate various data reports, as DPRs, and distribute to relevant stakeholders, internal and external. Provide feedback to data owner in case of deviations. Monitor, verify and correct reports prior to submittal, such as time registration overviews, KPI reports, vendor reports, crew change lists, etc.
• Arrange transport and accommodation for site personnel travelling to/from Project in line with Project specific transport concept. Organize and manage crew changes to/from specific site location by producing crew change manifests per defined format based on manning plans. Coordinate with Site Management and Marine Coordinator and update transport manifests.
• Act as first face and point of contact to visitors and site personnel to/from site, as receptionist including reporting, data entry, keeping visitor log and answering phone calls.
• Organize, arrange and coordinate meetings on site. Prepare, distribute, and file meeting minutes.
• Comply with the Environment, Health & Safety rules on Site. Active support through participation in toolbox talks and safety campaigns.
• Tracks stocks of office supplies and place orders when necessary.
• PO creation and budget checking when necessary. (If Project requests it)
• Update and maintain records and databases, such as personnel data/certificates/qualifications/training details into internal or customer system after verification of validity and of compliance.
• Execute Site administrative activities and operations to secure efficiency and compliance with company policies.
• Assist and train colleagues when necessary.

Requirements

Competencies:

• Expert within business administration - Structured and organized
• Advanced communication skills in multicultural environments
• English language proficiency
• Customer-oriented and service-minded
• Advanced IT Skills - MS Outlook, Office 365 (Word, Excel, OneDrive)
• Team player
• Self-motivated and trustworthy
• Schedule management
• Quality Oriented
• SAP
• Knowledge and interest in industry - wind turbine industry, construction projects
• Safety awareness
• Analysis/statistics

Qualifications:

Professional

• Proven experience as office / business administrator, assistant or relevant role. Qualifications in secretarial studies will be an advantage.

Project/Process

• Familiarity with office management procedures and preferably within the Offshore Wind Industry.

Intercultural

• Living and working experience in an intercultural environment.

Capabilities:

• Team Skills
• Ability to Learn
• Communication Skills
• Customer Focus
• Ability to Analyze
• Change Orientation

Our Company

Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time