Site Coordinator

Rubicon Consulting; England; On-site; GBP 28,000 - 36,000; Full time

Job summary

Rubicon Consulting is seeking a Site Coordinator for a 1-year contract based in Suffolk. The role focuses on on-site administration, data handling, and coordination with Site Management and back-office operations.

The SCO will manage daily planning on the construction site, interact with all stakeholders, and ensure adherence to safety rules and procedures while maintaining strong relationships with the Site Team and clients.

Qualifications

• Experienced in business administration with structured organization and planning.
• Excellent communication in multicultural environments and English proficiency.
• Customer-oriented mindset with strong service ethos.
• Proficient IT skills including MS Outlook and Office 365.
• Familiarity with SAP and site administrative processes.
• Knowledge of wind turbine or construction industries is a plus.
• Strong safety awareness and data/analytic capabilities.

Responsibilities

• Collect and verify data from multiple sources, consolidate reports (DPRs), and distribute to stakeholders.
• Organize site travel, accommodation, crew changes, and transport manifests.
• Serve as first point of contact on site for visitors and personnel; handle reporting and visitor logs.
• Schedule and coordinate site meetings; prepare and file minutes.
• Ensure compliance with EH&S rules; participate in toolbox talks and safety campaigns.
• Maintain office supplies and manage budgets; create POs as needed.
• Update personnel data, certificates, and training in internal or customer systems.
• Execute site administration to support efficiency and policy adherence.
• Assist and train colleagues when required.

Skills

Structured and organized

Communication

English proficiency

Customer orientation

MS Outlook

Office 365

Team player

Self-motivated

Schedule management

Quality oriented

SAP

Wind turbine industry

Safety awareness

Analysis/statistics

Tools

SAP

MS Outlook

Office 365

Job description

Rubicon Consulting is currently recruiting for a Site Coordinator on a 1 year contract based in Suffolk.

Role Summary

The Site Coordinator manages typical administrative tasks on a construction site and reports functionally to the Site Management and disciplinary to the Operation Manager in the back office. The SCO acts as a central point of contact and interacts with all stakeholders involved in the project execution.

The SCO contributes to the safe execution of projects on site on behalf of Site Management. The SCO is primarily responsible for the daily planning and execution within individual area and functions of the construction site, as directed by the Site Manager.

The SCO is a key interface to all Site Team members, visitors, clients and back office and must always maintain good relationships. The SCO is authorized to make corrections, changes or rejections within the assigned area of responsibility to ensure compliance with and adherence to procedures and policies.

Responsibilities

• Collect and verify different data from multiple sources, consolidate various data reports, as DPRs, and distribute to relevant stakeholders, internal and external. Provide feedback to data owner in case of deviations. Monitor, verify and correct reports prior to submittal, such as time registration overviews, KPI reports, vendor reports, crew change lists, etc.
• Arrange transport and accommodation for site personnel travelling to/from Project in line with Project specific transport concept. Organize and manage crew changes to/from specific site location by producing crew change manifests per defined format based on manning plans. Coordinate with Site Management and Marine Coordinator and update transport manifests.
• Act as first face and point of contact to visitors and site personnel to/from site, as receptionist including reporting, data entry, keeping visitor log and answering phone calls.
• Organise, arrange and coordinate meetings on site. Prepare, distribute, and file meeting minutes.
• Comply with the Environment, Health & Safety rules on Site. Active support through participation in toolbox talks and safety campaigns.
• Tracks stocks of office supplies and place orders when necessary.
• PO creation and budget checking when necessary. (If Project requests it)
• Update and maintain records and databases, such as personnel data/certificates/qualifications/training details into internal or customer system after verification of validity and of compliance.
• Execute Site administrative activities and operations to secure efficiency and compliance with company policies.
• Assist and train colleagues when necessary.

Requirements

• Expert within business administration - Structured and organized
• Advanced communication skills in multicultural environments
• English language proficiency
• Customer-oriented and service-minded
• Advanced IT Skills - MS Outlook, Office 365 (Word, Excel, OneDrive)
• Team player
• Self-motivated and trustworthy
• Schedule management
• Quality Oriented
• SAP
• Knowledge and interest in industry - wind turbine industry, construction projects
• Safety awareness
• Analysis/statistics

Additional Requirements

Should this job position be required to go offshore, it will be clearly highlighted in the job posting and SOW, where the role is based: ON or OFF.

Our Company

Rubicon Consulting is a Talent management consultancy which helps you to optimise business performance and competitive advantage by choosing the right people first time