On-Site Project Administrator & Office Support

Swan Recruitment Ltd.; Leatherhead; On-site; GBP 26,000 - 34,000; Full time

Job summary

Swan Recruitment Ltd. in Leatherhead is seeking a proactive project administration assistant to support the Aramco project team. You will manage project letters, liaise with IT, arrange travel, and maintain SharePoint registers, while coordinating events and office supplies.

The role requires proficiency in Word, Excel, SharePoint and DocuSign, with a 40-hour work week in the office five days a week to ensure smooth project operations.

Qualifications

• Experience using Word, Excel, SharePoint and DocuSign.

Responsibilities

• Manage project letters (number, issue, file).
• Liaise with IT for conference room issues and general IT requirements.
• Organise business travel arrangements (flights, hotels, airport pickups).
• Maintain project admin lists/registers on SharePoint (vacation, IT equipment, catering, travel, correspondence).
• Organise project events and manage office supplies; maintain conference/meeting rooms.
• Support Aramco personnel with accommodation, schooling, transportation, and settling-in needs.
• Engage with Aramco client team and internal support to ensure smooth project operation.

Tools

Word

Excel

SharePoint

DocuSign

Job description

Swan Recruitment Ltd. in Leatherhead is seeking a proactive project administration assistant to support the Aramco project team. You will manage project letters, liaise with IT, arrange travel, and maintain SharePoint registers, while coordinating events and office supplies.

The role requires proficiency in Word, Excel, SharePoint and DocuSign, with a 40-hour work week in the office five days a week to ensure smooth project operations.