Project Administrator / PA

Confidential; Leatherhead; On-site; GBP 42,000 - 48,000; Full time

Benefits offered by this job

Office-based in Leatherhead

Job summary

Confidential is seeking an experienced PA / Project Support professional to join a busy international oil and gas project based in Leatherhead, Surrey. This is a varied role combining administrative coordination, travel arrangements and the practical day-to-day organisation of a project office.

You will work closely with an international client team and internal support departments to keep activities organised and running efficiently, providing proactive support and effective stakeholder

Qualifications

• PA, project support or senior administration experience required.
• Able to manage a varied workload in a busy professional environment.
• Experience in engineering, energy, construction or oil & gas advantageous.
• International project teams experience would be beneficial but not essential.

Responsibilities

• Preparing, numbering, issuing and filing project correspondence.
• Maintaining administrative lists and registers on SharePoint.
• Arranging flights, hotels, airport collections and other business travel.
• Coordinating SharePoint access and general IT requirements.
• Liaising with IT regarding conference and meeting-room issues.
• Organising meetings, catering, project events and VIP visits.
• Ensuring meeting rooms, printers and office supplies are properly maintained.
• Providing practical support to international personnel and their families relocating to the UK, including accommodation, schooling, transport enquiries, etc.
• Assisting with document management and wider project administration when required.

Skills

MS Word

MS Excel

Organisational skills

Travel coordination

Meetings coordination

Communication

Stakeholder management

Initiative

Independent working

Tools

SharePoint

DocuSign

Job description

PA / Project Administrator

£20 - £22.90 p/h PAYE (inclusive of holiday pay)

15-month contract

Monday to Friday, 40 hours p/w

Fully office-based in Leatherhead, Surrey

The opportunity

We are looking for an experienced PA / Project Support professional to join a busy international oil and gas project based in Leatherhead.

This is a varied, people-focused position combining administrative coordination, travel arrangements, stakeholder support & the practical day-to-day organisation of a project office. You will work closely with an international client team and internal support departments, helping to keep activities organised and running efficiently.

What is on offer?

• A long-term 15-month contract
• Competitive pay of £20-£22.99 per hour PAYE (all inclusive)
• A varied role with genuine responsibility
• Exposure to a major international project
• A professional and collaborative working environment
• The opportunity to join a respected global organisation

Your responsibilities will include:

• Preparing, numbering, issuing and filing project correspondence
• Maintaining administrative lists and registers on SharePoint
• Arranging flights, hotels, airport collections and other business travel
• Coordinating SharePoint access and general IT requirements
• Liaising with IT regarding conference and meeting-room issues
• Organising meetings, catering, project events and VIP visits
• Ensuring meeting rooms, printers and office supplies are properly maintained
• Providing practical support to international personnel and their families relocating to the UK, including accommodation, schooling, transport enquiries, etc.
• Assisting with document management and wider project administration when required

What we are looking for?

You will have previous experience in PA, project support or senior administration and be confident managing a varied workload in a busy professional environment.

You will also need:

• Strong Microsoft Word and Excel skills
• Practical experience using SharePoint and DocuSign
• Excellent organisation and attention to detail
• Experience coordinating travel, meetings or events
• Confident communication and stakeholder-management skills
• A professional, helpful and solutions-focused approach
• The ability to work independently, use your initiative and take ownership of tasks

Experience gained within engineering, energy, construction or oil and gas would be advantageous. Previous involvement with international project teams would also be beneficial but is not essential.

Important information

This role is based in Leatherhead, Surrey, and requires office attendance five days per week. Applicants must therefore be able to commute reliably. Leatherhead benefits from excellent rail links to London Victoria and London Waterloo.

Should your application be successful, you will be contacted shortly.

Please note: The job title shown above may be different to local job titles used in the client's business and issued on their contract of employment.