PA / Administrator - Leatherhead

Swan Recruitment Ltd.; Leatherhead; On-site; GBP 26,000 - 34,000; Full time

Job summary

Swan Recruitment Ltd. in Leatherhead is seeking a proactive project administration assistant to support the Aramco project team. You will manage project letters, liaise with IT, arrange travel, and maintain SharePoint registers, while coordinating events and office supplies.

The role requires proficiency in Word, Excel, SharePoint and DocuSign, with a 40-hour work week in the office five days a week to ensure smooth project operations.

Qualifications

• Experience using Word, Excel, SharePoint and DocuSign.

Responsibilities

• Manage project letters (number, issue, file).
• Liaise with IT for conference room issues and general IT requirements.
• Organise business travel arrangements (flights, hotels, airport pickups).
• Maintain project admin lists/registers on SharePoint (vacation, IT equipment, catering, travel, correspondence).
• Organise project events and manage office supplies; maintain conference/meeting rooms.
• Support Aramco personnel with accommodation, schooling, transportation, and settling-in needs.
• Engage with Aramco client team and internal support to ensure smooth project operation.

Tools

Word

Excel

SharePoint

DocuSign

Job description

• Manage project letters - number, issue, file. Organise SharePoint access for the team.
• Liaise with IT for conference room issues & manage general IT requirements for the project team.
• Organise business travel arrangements (flights, hotel, airport collections).
• Maintain project admin lists/registers on SharePoint - vacation/IT equipment/Catering /Travel/Correspondence Register.
• Organise project events - celebrations, VIP visits, catering. Managing office supplies, including printers. Maintenance of project conference/meeting rooms, ensuring they are equipped.
• Must be experienced user of Word, Excel, SharePoint, DocuSign.
• Ideally would have previously worked with Aramco or other client teams.
• 40 hours per week & 5 days attendance in the office - no hybrid working.
• Support Aramco personnel in their search for accommodation, schooling, transportation and other things which they require for settling themselves and their families in the UK. Support Document management activities as required.
• Individual must be enthusiastic & a self-starter, who is willing to engage with the Aramco client team and internal KBR support departments to ensure the smooth running of the project.