Global Project Administrator & Travel Coordinator

Confidential; Leatherhead; On-site; GBP 42,000 - 48,000; Full time

Benefits offered by this job

Office-based in Leatherhead

Job summary

Confidential is seeking an experienced PA / Project Support professional to join a busy international oil and gas project based in Leatherhead, Surrey. This is a varied role combining administrative coordination, travel arrangements and the practical day-to-day organisation of a project office.

You will work closely with an international client team and internal support departments to keep activities organised and running efficiently, providing proactive support and effective stakeholder

Qualifications

• PA, project support or senior administration experience required.
• Able to manage a varied workload in a busy professional environment.
• Experience in engineering, energy, construction or oil & gas advantageous.
• International project teams experience would be beneficial but not essential.

Responsibilities

• Preparing, numbering, issuing and filing project correspondence.
• Maintaining administrative lists and registers on SharePoint.
• Arranging flights, hotels, airport collections and other business travel.
• Coordinating SharePoint access and general IT requirements.
• Liaising with IT regarding conference and meeting-room issues.
• Organising meetings, catering, project events and VIP visits.
• Ensuring meeting rooms, printers and office supplies are properly maintained.
• Providing practical support to international personnel and their families relocating to the UK, including accommodation, schooling, transport enquiries, etc.
• Assisting with document management and wider project administration when required.

Skills

MS Word

MS Excel

Organisational skills

Travel coordination

Meetings coordination

Communication

Stakeholder management

Initiative

Independent working

Tools

SharePoint

DocuSign

Job description

Confidential is seeking an experienced PA / Project Support professional to join a busy international oil and gas project based in Leatherhead, Surrey. This is a varied role combining administrative coordination, travel arrangements and the practical day-to-day organisation of a project office.

You will work closely with an international client team and internal support departments to keep activities organised and running efficiently, providing proactive support and effective stakeholder