On-Site Office & Admin Coordinator

Pertemps Bond; City of Edinburgh; On-site; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Stable working environment

Opportunities to develop and grow

Friendly team

Job summary

Pertemps Bond is seeking an Office Coordinator in Edinburgh to manage daily office operations, handle customer enquiries, and provide broad admin support. The role is full-time and on-site, with a focus on delivering high-quality customer service and coordinating calendars and communications.

The successful candidate will have office administration experience, strong organisational skills, and a proactive attitude. A UK driving licence is preferred due to the location.

Qualifications

• Previous experience in an office administration, office coordinator, or business support role.
• Strong customer service and communication skills.
• Accounts administration experience (preferred but not essential).
• Excellent organisational and time management abilities.
• A proactive "can-do" attitude and willingness to get involved wherever needed.
• Strong attention to detail and the ability to prioritise tasks effectively.
• Good working knowledge of Microsoft Office packages.
• The ability to work independently and use initiative.
• A valid UK driving licence and access to transport due to the office location.

Responsibilities

• Acting as the first point of contact for customers, visitors, and incoming enquiries.
• Coordinating the day-to-day running of the office and ensuring smooth operations.
• Providing administrative support across multiple areas of the business.
• Managing office correspondence, emails, and telephone calls.
• Assisting with invoicing, purchase orders, and general accounts administration.
• Maintaining accurate records, databases, and filing systems.
• Liaising with suppliers, customers, and internal teams.
• Scheduling meetings, appointments, and supporting business activities.
• Managing office supplies and coordinating maintenance requirements.
• Supporting managers and colleagues with ad hoc administrative tasks and projects.
• Delivering a high standard of customer service and representing the business professionally at all times.

Skills

Office administration

Customer service

Communication skills

Time management

Independent working

Microsoft Office

Tools

Microsoft Excel

Job description

Pertemps Bond is seeking an Office Coordinator in Edinburgh to manage daily office operations, handle customer enquiries, and provide broad admin support. The role is full-time and on-site, with a focus on delivering high-quality customer service and coordinating calendars and communications.

The successful candidate will have office administration experience, strong organisational skills, and a proactive attitude. A UK driving licence is preferred due to the location.