On-Site Facilities Coordinator: Ops, Safety & Vendor Liaison

Jones Lang LaSalle Incorporated; Greater London; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

JLL is seeking a Facilities Coordinator to support the Facility Manager and UK Hub Manager in daily FM tasks on-site in London. You will also cover the reception and switchboard, manage vendor relationships, and oversee PO processes and invoicing to ensure timely delivery of services.

The role focuses on maintaining a safe, clean site, coordinating with clients and suppliers, and driving improvements in facilities services across the London workspace.

Qualifications

• Experience supporting facility operations and supplier coordination.
• Familiar with purchase orders, invoicing and financial reconciliation.
• Ability to support reception and mail handling in a fast-paced environment.

Responsibilities

• Provide proactive FM support to the Facility Manager and UK Hub Manager.
• Manage reception duties and main switchboard coverage as needed.
• Coordinate with suppliers/vendors, raise POs, and monitor invoicing and KPIs.

Skills

Facilities management

Vendor management

Invoice processing

Purchase orders

Reception & mail handling

Communication

Tools

Ticketing system

Job description

JLL is seeking a Facilities Coordinator to support the Facility Manager and UK Hub Manager in daily FM tasks on-site in London. You will also cover the reception and switchboard, manage vendor relationships, and oversee PO processes and invoicing to ensure timely delivery of services.

The role focuses on maintaining a safe, clean site, coordinating with clients and suppliers, and driving improvements in facilities services across the London workspace.