On-Site Facilities Coordinator – Leeds | Compliance & Admin

Jones Lang LaSalle Incorporated; Leeds; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Overtime pay

Holiday entitlement

Health cash plan

Pension scheme

Training & development

Job summary

Jones Lang LaSalle Leeds is seeking a Facilities Coordinator to support site management, administer the CAFM system, and help ensure contractual compliance across a multi-client environment on-site. You will deputise for the Facilities Manager, process purchase orders, invoices and work orders, aid audits, and assist with health and safety standards while contributing to timely reporting.

The role offers training, a clear career path, and benefits including pension, health plan, and holiday

Qualifications

• Understanding of facilities administration functions and ability to take instructions and act on own initiative.
• Must have effective communication skills and familiarity with databases, word processing & the internet.

Responsibilities

• Deputise for Facilities Managers.
• Support site by leading on administration aspects of internal and external client audits.
• Complete Site Audits as required.
• Process and control purchase orders, invoices, and work orders.
• Support the completion of reports and documentation to meet deadlines.
• Support the contract team.
• Ensure prompt management of purchase orders and goods receipts.
• Review site monthly finance reports with local JLL team.
• Liaise with third party vendors for invoice delivery and reporting.
• Provide support, training and coaching for new employees.
• Assist with Health & Safety standards in FM operations.
• Continue self-development to improve service delivery.

Skills

CAFM administration

Purchase orders

Invoices

Site audits

Health & safety

Vendor liaison

Tools

JDE

Excel

Word

Outlook

CAFM software

Job description

Jones Lang LaSalle Leeds is seeking a Facilities Coordinator to support site management, administer the CAFM system, and help ensure contractual compliance across a multi-client environment on-site. You will deputise for the Facilities Manager, process purchase orders, invoices and work orders, aid audits, and assist with health and safety standards while contributing to timely reporting.

The role offers training, a clear career path, and benefits including pension, health plan, and holiday