On-Site Centre Administrator | Property & Tenant Support

Jones Lang LaSalle Incorporated; West of England; On-site; GBP 22,000 - 28,000; Full time

Job summary

Jones Lang LaSalle is seeking a Centre Administrator for The Galleries Division: Property and Asset Management in Bristol. You will provide administrative support to the Centre Manager, act as site manager in their absence, and coordinate with tenants and stakeholders to ensure smooth operations.

The role covers diary management, minute taking, invoicing support, and compliance with filing and records. On-site location and a proactive, customer-focused approach are essential.

Qualifications

• Maths and English GCSE/ O’Level or equivalent.
• Vocational qualifications (e.g. NVQ/SNVQ).
• Proven administrative skills with office organisation experience.
• Competence with IT, Word, Excel and Access.
• Numerate with experience in invoicing and finance via Excel.
• Confidence to communicate with internal and external stakeholders.
• Strong customer relations and ability to adapt in a changing environment.
• Experience in managing office filing regimes and minute taking.

Responsibilities

• Act as JLL site manager in the centre manager's absence.
• Maintain communication with key stakeholders, customers and tenants.
• Answer calls professionally and handle queries and complaints.
• Arrange meetings and keep diaries updated for the Centre Manager.
• Provide customer-facing assistance at the centre management office.
• Take notes and produce minutes of meetings.
• Carry out typing, photocopying and filing for the Centre Manager.
• Ensure electronic filing is backed-up and protocols are followed.
• Archive and manage records.

Skills

Maths & English GCSEs

IT literate (Word, Excel, Access)

Financial awareness (invoicing)

Effective communication

Customer relations

Office administration

Minute taking

Education

GCSE/O’Level Maths & English

Vocational qualifications (e.g. NVQ/SNVQ)

Tools

Word

Excel

Access

Job description

Jones Lang LaSalle is seeking a Centre Administrator for The Galleries Division: Property and Asset Management in Bristol. You will provide administrative support to the Centre Manager, act as site manager in their absence, and coordinate with tenants and stakeholders to ensure smooth operations.

The role covers diary management, minute taking, invoicing support, and compliance with filing and records. On-site location and a proactive, customer-focused approach are essential.