Facilities Administrator

Jll; West of England; On-site; GBP 25,000 - 32,000; Full time

Job summary

JLL in Bristol is seeking a highly organised Facilities Administrator to manage daily operations and coordinate engineers and service professionals. You will input updates into Corrigo, raise PORs, create proposals for works over £1k, and attach relevant documents for client review.

The role requires strong attention to detail, excellent communication, and the ability to multitask in a fast-paced environment. Based in Bristol, the position is office-based within a supportive team culture.

Qualifications

• High level of organisation and attention to detail.
• Strong communication skills, both oral and written.
• Ability to effectively prioritise tasks and manage time efficiently.
• Proficiency in Corrigo and other relevant software applications.
• Experience coordinating jobs or managing service professionals is preferred.
• Familiarity with procurement processes and raising purchase orders.

Responsibilities

• Assign jobs to engineers and service professionals at day start and end.
• Input updates onto the Corrigo system and email service professionals as needed.
• Raise Purchase Order Requests for materials and planned jobs.
• Create proposals on Corrigo for works over £1k with details and pricing.
• Attach documents such as job reports and funding requests to Corrigo.
• Address customer queries via phone, email or Corrigo and follow up on callouts.
• Book subcontractors onto job sites and schedule on a shared calendar.
• Close Work Orders on Corrigo after completion and maintain filing in Sharepoint.
• Raise remedial actions after service visits to ensure customer satisfaction.
• Ensure all compliance documents are stored per guidelines.

Skills

Organisation

Communication

Time management

Corrigo

Procurement

Microsoft Office

Attention to detail

Tools

Corrigo

Job description

We are seeking a highly organised and detail-oriented individual to join our team as a Facilities Administrator. As a Facilities Administrator you will play a key role in ensuring the smooth and efficient execution of our daily operations. Your primary responsibility will be to assign jobs to engineers and service professionals, both at the beginning and end of each workday. In addition, you will be responsible for the following tasks: Inputting updates onto the Corrigo system and sending emails to service professionals when their assistance is required for a job, whether it be for a callout or a quotation. Raising Purchase Order Requests (POR) encompassing materials and planned jobs, ensuring that necessary resources are available for successful job completion. Creating proposals on Corrigo for works over £1k, providing detailed information and pricing for customer consideration. Attaching relevant documents, such as job reports, costs, and funding requests onto Corrigo for easy reference. Addressing customer queries promptly and professionally via phone, email, or the Corrigo system. Actively following up with service professionals to ensure timely response and resolution of callouts. Booking subcontractors onto job sites using designated booking forms, ensuring their availability and adherence to project timelines. Inputting all job bookings onto a shared calendar to maintain an updated schedule for efficient coordination. Closing Work Orders (WOs) on the Corrigo system after successful completion of jobs, ensuring accurate recording and documentation. Creating and organizing folders on Sharepoint to store documents and maintain a well-structured and accessible filing system. Raising any remedial actions or follow-ups required following service visits to ensure customer satisfaction and resolution. Ensuring all compliance documents are accurately saved and securely stored according to company guidelines.

• High level of organisation and attention to detail.
• Strong communication skills, both oral and written.
• Ability to effectively prioritise tasks and manage time efficiently.
• Proficiency in using Corrigo and other relevant software applications.
• Experience in coordinating jobs or managing service professionals is preferred.
• Familiarity with procurement processes and experience raising purchase orders.
• Ability to multitask and work in a fast-paced environment.
• Strong problem-solving abilities and ability to handle customer inquiries with professionalism.
• Working knowledge of Microsoft Office applications.
• Knowledge of compliance and regulatory requirements is a plus.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., At JLL, we embrace more innovative ways of working and prioritise opportunities to strengthen and advance your career within the UK and beyond. We support each other's wellbeing and champion inclusivity and belonging across teams. What sets JLL apart is our culture of collaboration, both locally in the UK and across the globe. Join us in taking the more inspiring, innovative, and optimistic path on our journey toward success as a Facilities Administrator in Bristol.

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.