Facilities Coordinator: Contracts & Operations Lead

Jones Lang LaSalle Incorporated; West of England; Hybrid; GBP 26,000 - 38,000; Full time

Job summary

JLL is seeking a highly organised Facilities Administrator to manage daily operations at the Bristol site on client premises. You will assign jobs to contractors, input updates into Corrigo, raise PORs, and create proposals for works over £1k with supporting documents.

The role requires strong communication, multitasking, and proficiency in Corrigo, SharePoint, and Office. You will coordinate calendars and ensure timely completion of service work.

Qualifications

• High level of organisation and attention to detail.
• Strong communication skills, both oral and written.
• Ability to prioritise tasks and manage time efficiently.
• Proficiency in Corrigo and Microsoft Office.

Responsibilities

• Assign jobs to contractors and service professionals at the start and end of each day.
• Input updates into Corrigo and email service professionals for calls or quotations.
• Raise PORs for materials and planned jobs.
• Create Corrigo proposals for works over £1k with pricing and attachments.
• Attach documents to Corrigo (job reports, costs, funding requests).
• Address customer queries via phone, email, or Corrigo.
• Book subcontractors and schedule on a shared calendar.
• Close WOs in Corrigo after completion.
• Organise folders on SharePoint for document filing.
• Raise remedial actions after service visits and ensure compliance documents are stored.

Skills

Organisation

Attention to detail

Communication skills

Time management

Customer service

Tools

Corrigo

SharePoint

Microsoft Outlook

Job description

JLL is seeking a highly organised Facilities Administrator to manage daily operations at the Bristol site on client premises. You will assign jobs to contractors, input updates into Corrigo, raise PORs, and create proposals for works over £1k with supporting documents.

The role requires strong communication, multitasking, and proficiency in Corrigo, SharePoint, and Office. You will coordinate calendars and ensure timely completion of service work.